Job description

The Benjamin Rose Institute on Aging is a premiere, not-for-profit organization in Cleveland, Ohio, and a nationally and internationally recognized leading organization in the fields of aging research and services. We are seeking a full-time Accounts Payable Specialist to join our Finance team.

Position Summary:

Responsible for working on the computerized purchasing and accounts payable systems, assisting in processing purchase orders and accounts payable invoices and payments.

Essential Duties and Responsibilities

The following description is a general representation of the key duties and responsibilities of the position.

Essential Areas of Responsibilities

• Data entry of Accounts Payable invoices. Ensures proper approvals and general ledger coding are provided along with supporting documentation.
• Processes Accounts Payable checks on weekly basis. Uploads list of checks to bank.
• Processes ACH payments.
• Maintains Accounts Payable files, including capital expenditure paperwork, service contracts, and paid Accounts Payable invoices.
• Reviews submitted expense reports to verify supporting documentation and compliance with company standards.
• Maintains current W-9s for vendors subject to 1099 reporting and processes 1099s at year end.
• Maintains business reply mail spreadsheet and outgoing postage totals, prepares monthly postage reports and journal entries. Prepares other monthly journal entries as needed.
• Provides backup support for Purchasing, including ordering office and janitorial supplies.
• Monitors in-house inventory of stationery, personal protective equipment, and break room supplies. Prepares monthly journal entry to allocate.
• Maintains list of current budgeted Capital expenses and data entering of Fixed Assets.
• Monitors company credit card portal, downloads receipts to attach, and enters the monthly credit card charges into software.

General Responsibilities and Duties:

• Maintains vendor relations and follows up on disputes and discrepancies.
• Provides mailroom support as needed. Supervises use of the postage machine, trains employees on use, and keeps machine in running order. Assures mailroom supplies are available.
• Maintains insurance folder in shared drive, reports vehicle accidents, and provides proof or certificates of insurance when requested.
• Assists in other duties as assigned.

Qualifications:

Previous Experience that is necessary to qualify for this position:

• High school diploma required.
• Associate degree or some college level courses preferred.
• Word and Excel software experience is required.
• Knowledge of purchasing and/or accounting software a plus.
• Customer Service experience is essential.

Essential Physical Demands and Working Environment

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard and telephone;
• Specific vision abilities required by this job include close vision requirements due to computer work;
• Light to moderate lifting is required, up to 25 pounds;
• Regular, predictable attendance is required;
• Moderate noise (i.e. business office with computers, phone, and printers, light traffic);
• Ability to work in a confined area;
• Ability to sit at a computer terminal for an extended period of time;
• Work environment is stressful at times.

REPORTS TO AND EVALUATED BY: Purchasing and Accounts Payable Manager

Job Type: Full-time

Pay: $16.34 - $20.19 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Cleveland, OH 44120: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Deal Breaker - Are you fully vaccinated or do you have an exemption that can be approved prior to hire?
• Are you willing to undergo a background check and drug test?

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 1 year (Preferred)
• Microsoft Word & Excel: 1 year (Required)

Work Location: Hybrid remote in Cleveland, OH 44120

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