Administrative Assistant - 00075 - ( 23141395 )

Montana Department of Natural Resources and Conservation's mission is to help ensure that Montana's land and water resources provide benefits for present and future generations.

The DNRC believes employees are their most important asset. The DNRC empowers employees to exercise professional judgment in carrying out their duties. Employees are provided with the training and tools necessary to achieve the mission. Both team effort and individual employee expertise are supported and sustained. Montana DNRC (mt.gov)

Work Unit Overview
The Central Land Office (CLO), together with four field office locations, represents the Department of Natural Resources and Conservation (DNRC) in Glacier, Toole, Pondera, Teton, Liberty, Cascade, Meagher, Broadwater, Jefferson, Beaverhead, Madison, Gallatin, Park, and Lewis and Clark Counties. The offices implement and administer department programs for the Forestry and Trust Lands Divisions. The Department's mission is to help ensure that state and private lands and water resources provide benefits for present and future generations. This is done by managing natural resources to produce income for various trust accounts; implementing and enforcing Agency programs and state laws, rules, and policies; protecting property, resources, and land from destruction from wildland fires; and providing needed services to the public.

Job Overview
The Administrative Specialist coordinates a variety of fiscal and program administration activities for the Central Land Office (CLO). Duties include performing Area accounting, budgeting, and related fiscal activities; Helena Unit business administration, performing CLO administrative operations (e.g., contract administration, procurement, personnel, data management, fire business administration, etc.); and providing administrative and technical support to internal and external customers. The position reports to the Area Manager and supervises temporary personnel as needed.

Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned.

Minimum Qualifications (Education and Experience):
Associate degree in business administration, communications, accounting, and/or office technology and two years of directly related experience in a professional office setting. Other combinations of education and experience may be considered on a case-by-case basis.

Required Knowledge, Skills, and Abilities:
Knowledge of general office administration and procedures, general accounting and budgeting principles; knowledge of standard business (word, excel, power point) and accounting software; and general knowledge of record management principles and practices.

Proficiency with excel is required, including demonstrated ability to perform advanced functions such as pivot tables; skill with graphic design and web page management; requires excellent grammatical skills and proficiency and experience with routine business writing and correspondence.

Ability to effectively communicate with a wide variety of personalities both verbally and in writing; ability to organize and prioritize multiple projects simultaneously; ability to meet deadlines and remain professional under stressful circumstances and the ability to ensure high quality work products on a consistent basis.

SPECIAL INFORMATION:
Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.

ELIGIBILITY TO WORK:
In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card".

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $ 23.10 - 23.10 Hourly Telework Eligibility : Not Telework Eligible Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings : 1 Employee Status : Regular Schedule : Full-Time

Shift : Day Job Travel : Yes, 5 % of the Time

Primary Location : Helena Agency : Department of Natural Resources & Conservation Union : 000 - None

Posting Date : May 9, 2023, 4:20:36 PM Closing Date (based on your computer's timezone): Ongoing

Required Application Materials : Cover Letter, Resume

Contact Name : Stacey Gabrio | Contact Email : Stacey.Gabrio@mt.gov | Contact Phone : 4064443309