Scheduled Hours

40

Position Summary

Coordinates office functions, provides secretarial / administrative services, and performs specialized / technical duties with minimum supervision.

Job Description

Primary Duties & Responsibilities

• Coordinates staff services, correspondence, envelopes and mail, schedules, programs, and conference calls. Provides general office support including research for clinical and claim related information, request reprint information. Administers/prepares reports, minutes, presentations, lectures and administrative materials. Organizes and maintains claim files, other inquiry files, deposition files and other department files. Maintains and distributes Weekly Trial Schedule.
• Maintains the manual with established departmental policies, procedures and objectives including regulatory procedures for Medicare, reports, and notifications as necessary.
• Answers, triages, and promptly routes to the appropriate person and/or department telephone calls. Assists with telephone problems, works with vendors to establish and verify terms and agreements. Evaluates and recommends purchasing sources.
• Maintains all department keys, locks, mailboxes, coordinates ordering and distribution of supplies and handles problems concerning material received. Assists with approval of check requests and invoice approval.
• Coordinates outside legal counsel representation for meetings with physicians and patients’ attorney on non-Washington University professional liability matters.
• Schedules and coordinates meetings including: Medical Professional Liability Committee Meeting, Semi-Annual Reserve Review Meeting, Annual Defense Counsel Seminar, Risk Management Meetings, Quarterly Attorney Reviews, etc.
• Coordinates travel arrangements, including lodging and flights.
• Performs other duties as assigned.

Preferred Qualifications

• Ability to work well with deadlines.
• Ability to work well with others.
• Detail oriented.
• Ability to follow directions.
• Ability to work somewhat independently.
• Some knowledge of medical terminology.
• Ability to recognize priority work.
• Computer software knowledge.
• Working knowledge of WorkDay.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three years of relevant experience.

Grade

G08-H

Salary Range

$20.15 - $31.26 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions

When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.