Administrative Specialist III
Full Time
Frankfort, KY 40601
$44,388 a year
Posted
Job description
Advertisement Closes
5/21/2023 (8:00 PM EDT)
23-04109
Administrative Specialist III
Pay Grade
12
Salary
$44,387.64
Employment Type
EXECUTIVE BRANCH | FULL TIME, ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Hiring Agency
Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab
Location
275 E Main Street, 4C-D
Frankfort, KY 40621 USA
The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.
Frankfort, KY 40621 USA
The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.
Description
Do you have organizational skills? If so, our Administrative Specialist III may be the perfect role for you! We are looking for an Administrative Specialist III to join our team in the Division of Administration and Financial Management within the Department for Behavioral Health, Developmental and Intellectual Disabilities.
Our work environment values diversity and inclusion and we offer benefits including health, life insurance, flexible work schedules, paid sick and vacation leave and retirement benefits. Our division's staff oversee the preparation and management of contracts and works with Cabinet for Health and Family Services staff in all purchasing, payment, contract monitoring, budgeting and accounting arenas for the department, and provides support and technical assistance to all department staff.
Responsibilities include but are not limited to:
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify.
Our work environment values diversity and inclusion and we offer benefits including health, life insurance, flexible work schedules, paid sick and vacation leave and retirement benefits. Our division's staff oversee the preparation and management of contracts and works with Cabinet for Health and Family Services staff in all purchasing, payment, contract monitoring, budgeting and accounting arenas for the department, and provides support and technical assistance to all department staff.
Responsibilities include but are not limited to:
- Provides professional support to the division director/assistant director of Administration and Financial Management, and division staff in developing, implementing and maintaining various complex programs, projects, or activities.
- Interprets and applies Cabinet/Department policy and regulations; reviews policies and develops procedural alternatives for evaluation and improvement of administrative programs.
- Provides support and coordinates the performance evaluation process for management.
- Drafts correspondence, collects, analyzes and compiles data and generates statistical reports that relate to division programs and/or projects.
- Develops and maintains complex databases to track and monitor specific project data.
- Manages the division equipment service agreement(s) and serves as contact for vendors for work orders.
- Manages pool vehicles for the department.
- Processes badge requests for the department.
- Coordinates reviews and completes division procard purchases, identify the appropriate funding source adhere to purchasing, budget and planning policies and regulation, analyzes receipts to reconcile purchases.
- Coordinates personnel functions for the division to include: support of division management in coordinating the hiring process, scheduling interviews and submission of paperwork.
- Performs other duties as assigned.
- Excellent communication skills
- Strong organizational skills
- Strong attention to detail
- Ability to multi-task and prioritize
- Ability to work independently as well as a team player
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jennifer Moore at jenniferc.moore@ky.gov.
An Equal Opportunity Employer M/F/D
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