This is a temporary (i.e., approximately two-year term) position, and will telework 100% of work hours, consistent with HHS (Health and Human Services) telework policies. This position can work from any location in Texas. Telework status may be subject to change based on performance metrics.

Contract Administration Mgr I - Under the supervision of a Branch Director in the Substance Use Disorder Contract Management Unit (SUD CMU), the Contract Administration Manager performs advanced contract administration work and assists with daily operational oversight of the Substance Use Disorder Contracts Management Unit, which manages a book of business that includes 500+ contracts valued at over $350 Million per state fiscal year. The position assists with establishing goals, objectives, and procedures for the management/administration of substance use disorder contracts and coordinating and leading initiatives designed to strengthen contract management/administration functions. The position provides leadership within the unit and works under limited supervision with considerable latitude for the use of initiative and independent judgment to ensure unit goals are met. This position will assign work, supervise the work of others, and lead projects and initiatives.

This position works under pressure in a fast-paced, high demand unit that requires flexibility and adaptability to change

Essential Job Functions:
Assists with developing short and long-term goals and implementing strategies designed to strengthen contract management/administration functions with internal and external stakeholders and works collaboratively with HHSC divisions and management, contractors and stakeholders, organizations, and other state agencies on the development and management of unit procurements and contracts. (30%)

Engages, provides direction, and provides technical guidance to team members to promote the development and growth of future leadership staff. Assigns and supervises the work of others. The position is responsible for hiring and selection, assigning work, completing performance evaluations, recommending personnel disciplinary actions, approving leave, and managing and developing staff through review of performance data, consultation, training, and performance appraisal. May serve as a backup for peers and/or team members as needed. (30%)

Provides input on or develops standardized management/administration protocols, metrics, compliance guides, handbooks, or tools. Oversees development of contract monitoring tools and statewide substance use disorder contract monitoring activities. (20%)

Monitors contractor compliance with established regulations and standards and serves as the principal contract liaison between agency management, contractors, and other internal and external stakeholders. (15%)

Performs other duties as assigned, which may include, but are not limited to, reviewing and analyzing legislation related to procurement or contract management, serving as subject matter expert in assigned workgroups, and actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)

Knowledge Skills Abilities:
Knowledge in general of state and federal laws, regulations, policies, rules, and requirements, and specific knowledge of local, state, and federal laws relating to the substance use disorder services and contract management/administration
Knowledge of business processes, process improvement, contract management/administration systems, and contract management/administration processes
Knowledge of State government organization, administration, management, and operating practices
Knowledge of principles and practices of public administration and state contract management practices
Knowledge of the substance use disorder service delivery system
Knowledge of computer software applications
Skill in writing complex documents/reports, regulations, policies, and procedures
Skill in project management
Skill in problem solving and conflict resolution
Skill in analyzing/interpreting large and complex data sets, and writing complex documents/reports, policies, and procedures
Skill in managing multiple and competing priorities
Skill in organizing and presenting information effectively, both orally and in writing, to individuals at all levels both internally and externally
Skill in providing leadership in a team environment
Skill in organizing tasks and projects
Skill in assessing and evaluating services, and recommending improvements
Skill in use of computer software including, but not limited to, CAPPS Financial, SCOR, Excel, Access, HHSAS, USAS, or other governmental financial, contract management or human resources applications
Ability to present information clearly, concisely, and effectively to a variety of audiences, verbally and in writing
Ability to build, establish, and maintain effective working relationships with diverse groups and entities
Ability to evaluate the performance of staff or contractors responsible for providing services
Ability to implement and balance change and lead cross-functional/inter-disciplinary teams to design and deploy new or improved work processes
Ability to gather, assemble, correlate, and analyze facts/data/systems/financial information
Ability to establish goals and objectives while working independently and delivering results in an environment of complex organizational interactions and competing demands on staff resources
Ability to make independent and sound technical decisions and analyze new situations when encountered
Ability to learn and use sophisticated software/applications as necessary to successfully perform duties and assignments
Ability to interpret and apply federal and state statutes, as well as, agency rules, and policies in the development of guidelines, policies, and procedures
Ability to organize workload and set priorities

Registration or Licensure Requirements:
Certified Texas Contract Manager (CTCM) or secure CTCM within 12 months.

Initial Selection Criteria:
Experience leading or managing a contract management team is required.
Bachelors from an accredited four-year college or university in a related field is preferred. Experience and education may be substituted for one another.
Experience with data and systems related to the work of SUD CMU such as SCOR, CAPPS Fin, BHSMS and CMBHS is preferred.

Additional Information:
Only complete applications will be considered. Applicants selected for interviews will be required to complete an in-basket exercise and provide their most recent performance evaluation at the time of interview. Only applicants who are interviewed will receive written notification of selection results.

Agency salary policy, budget and candidate’s qualifications will dictate final salary offer.

Employees must provide transportation. If an employee operates a personal or state motor vehicle in performance of their office duties, the employee must possess a current valid Texas driver’s license for the appropriate type vehicle. Employees/Applicants are responsible for providing a copy of their driver’s license prior to beginning employment.

MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 51C, LS, SK, 3044, 6C0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

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In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.