Job description

Griffiss Institute is seeking an experienced Marketing and Events Coordinator to support our Events Manager in planning and executing successful events. The Marketing & Events Coordinator will be responsible for assisting and coordinating all aspects of events, including vendor management, logistics, and on-site management. Additionally, the ideal candidate will have experience in marketing and promotional activities, to ensure successful event promotion and attendance. The Marketing & Events Coordinator will work closely with internal and external stakeholders to ensure that all events are executed seamlessly and meet the needs of our attendees, cultivating positive long-term relationships with all event stakeholders, and sponsors.

Responsibilities:

• Assist in the planning and execution of all events, including conferences, seminars, and corporate events, to include but not limited setup, breakdown, and coordination of event activities
• Work closely with internal stakeholders to determine event objectives and requirements
• Research and select event venues and vendors, negotiating contracts and pricing as needed
• Coordinate logistics for events, including catering, audiovisual equipment, transportation, and accommodations
• Develop and manage event budgets, ensuring that all expenses are accounted for and that events are executed within budget
• Create event timelines and manage event schedules
• Coordinate with marketing and communications teams to ensure that events are effectively promoted
• Develop and execute event marketing and promotional plans to drive attendance
• Create event marketing materials, such as flyers, social media posts, and email campaigns
• Manage event registration and attendee databases
• Provide on-site event management, ensuring that all aspects of the event run smoothly
• Conduct post-event evaluations to identify areas for improvement and make recommendations for future events
• Collect data for metric reporting

Requirements:

• Bachelor's degree in event management, marketing, or a related field
• 2-3 years of experience in event planning and management, with a focus on marketing and promotional activities
• Strong organizational skills and exceptional attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple projects simultaneously
• Proficiency in Microsoft Office, and event management
• Willingness to work evenings and weekends, as required
• Ability to travel, as required

Skills and Abilities:

• Event planning and management
• Marketing and promotional activities
• Experience with creative design programs and platforms
• Vendor management and negotiation
• Strong organizational skills
• Exceptional attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple projects simultaneously
• Creativity and problem-solving skills
• Ability to work under pressure and meet tight deadlines
• Teamwork skills
• Flexibility and adaptability to changing situations
• Knowledge of event logistics, such as catering, audiovisual equipment, transportation, and accommodations
• Analytical and strategic thinking skills
• Customer service orientation

Physical Requirements:

• Onsite work preferred; and required at times;
• Lengthy periods of sitting/standing at a desk and working on a computer;
• Travel to additional locations for training, conferences, and stakeholder meetings;
• EOE, including disability/vets

If you are passionate about event planning and marketing, have a track record of executing successful events, and are looking for an exciting new opportunity, we encourage you to apply for the Marketing & Events Coordinator position at Griffiss Institute.

Schedule:

• Monday to Friday
• Travel 10%
• Some Evenings and Weekends when needed (5-10%)

Work Location: One location – Rome, NY

EOE, including disability/vets

About us:

The Griffiss Institute (GI) is a nonprofit talent and technology accelerator for the United States Department of Defense and an international network of academic, government and industry partners. Since 2002, the GI has served the Air Force Research Laboratory Information Directorate (AFRL/RI), the Mohawk Valley region, and the United States, empowering diverse teams with talent and technology development programs that lead the nation in technical and economic impact. Devoted to converging teams and technologies to solve complex national challenges, GI is proud to enable its international network from its home at Innovare Advancement Center in New York’s picturesque Mohawk Valley. For more information visit: http://www.griffissinstitute.organd http://www.innovare.org. You belong here.

Details:

• This position will stay posted until the job is filled.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Schedule:

• Monday to Friday

Work Location: In person

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