Job description
University of Idaho
Executive Assistant II
Executive Assistant II
Location: Moscow
Division/College: UI Foundation
Employee Category: Classified
Pay Range: $28.00 per hour or higher depending on experience.
FTE: 1
Full/Part Time: Full Time
Position Summary:
Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support:
- Coordinate complex travel, meeting and event arrangements for management and other individuals;
- Maintain calendars, databases, confidential records and systems;
- Coordinate office operations, delegate work and provide input on performance evaluations;
- Collaborate with the Financial Officer on financial matters; monitor adherence to established budget
Project and initiative support:
- Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials;
- Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope;
Information gathering and reporting:
- Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
- Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
- Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
Other duties as assigned.
Minimum Qualifications:
- High School Diploma or equivalent.
- Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator.
Preferred Qualifications:
Preferred Education:
- Associates or Bachelors degree
Preferred Experience:
- Working in higher education
- Supporting project teams
- Providing support to committees and/or boards
- Working in an environment that requires adherence to strict confidentiality standards
- Using computer information systems that manage an organizations finances, business processes and records with a preference for experience using Banner, Chrome River and VandalWeb
Physical Requirements & Working Conditions:
Required Licensures, Certifications or other
Posting Number: SP003919P
Posting Date: 05/08/2023
Closing Date:
Open Until Filled: Yes
Special Instructions:
First consideration will be given to applicants received by 05/22/2023.
In your letter of qualification, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, please visit: jobs.uidaho.edu
EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
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