Job description

Job Title: Personal Assistant

Job Opportunity

A private family in NYC is looking to hire a part-time personal assistant to help ensure their day-to-day routine runs smoothly! This is a position in which the candidate will work closely with the family both remotely and in person in their NYC apartment. The ideal candidate must have strong attention to detail, professionally represent the family, possess excellent time management and organizational skills, be able to prioritize tasks accordingly, and communicate clearly and efficiently.

Work hours are flexible ranging between 15-20 hours per week. This will be a hybrid role allowing for some on-site hours and remote hours. There is an opportunity to work additional hours each week depending how pro-active the candidate is. Must be dog friendly.

Duties and responsibilities

• Extensive personal and family calendar management and scheduling. Confirming appointments and meetings and rearranging scheduling conflicts.
• Coordinating, confirming, and scheduling the children’s activities and extracurricular engagements including pick up/drop off (when necessary).
• Coordinating and confirming doctor appointments for the family and managing all healthcare documents, submitting claims and tracking reimbursements.
• Run personal errands, as requested.
• Opening packages, checking mail daily and managing returns.
• Successful and efficient completion of household tasks that include planning small-scale events (holidays, get-togethers for school, etc.), coordinating services, purchasing supplies, managing maintenance services, gift purchases, holiday card preparation, ordering/purchasing gifts/flowers, etc.
• Assist with travel planning and rental car reservations, as necessary.
• Email management and correspondence.
• Following up on bills, processing invoices, and executing paperwork as needed.
• Schedule veterinary appointments, handle pet insurance, and transport pets when needed.

Skills and Qualifications

• Strong interpersonal skills
• Strong time-management and organization skills
• Active listening and good communication skills
• Proactive approach to problem-solving
• Ability to multitask and attention to detail
• Excellent verbal and written communications skills
• Discretion with personal and confidential information
• Flexibility to work beyond scheduled hours on an as needed basis

Compensation

Salary commensurate with experience. Includes paid vacation and sick days.

Job Type: Part-time

Pay: $38.00 - $41.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY 10003: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in New York, NY 10003

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