Job description

This Administrative Support Associate (ASA) is an on-site position at the Journey level that coordinates the day-to-day activities within the Political Science and Public Affairs Department, a collegial and productive group of faculty, staff, and students. The department ASA is often the department’s first point of contact with the university and the public. The ASA will work directly with faculty in the department and staff from across the university to ensure the success of our programs. The successful candidate will communicate effectively with others, problem solve, meet deadlines, and a have willingness to adapt to new situations and policies. A technical knowledge, including computer skills, will be needed to work with Western Carolina University’s software and reporting platforms. This position will involve such activities as budget supervision, event planning, and personnel management. Good judgment and patience with people, and an ability to adjust to changing requirements and requests are essential.

Knowledge, Skills, & Abilities Required for this Position
Ability to organize, prioritize, and reprioritize tasks within the office; must be self-motivated and proactively address department needs without direct supervision; must possess a high degree of proficiency with computers such as word processing and spreadsheet programs and possess the ability to become efficient with university software programs such as Banner and 25Live; must possess the ability to perform multiple and varying tasks through the day and maintain long-term calendars of reporting or task due dates from year to year; must possess patience and the ability to communicate effectively in both written and oral formats; will assist with event planning for the department and arranging student and faculty travel; experience with (or a willingness to learn) maintaining and updating the department’s social media accounts and web page; the ability to learn and comply with university policies and procedures.

Minimum Qualifications
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications
Bachelor’s degree; office systems/office management degree; experience in office management; accounting experience helpful.

Anticipated Hiring Range $36,250 - $37,500
Position Type Permanent Full-Time
Number of Hours per Week 40
Number of Months per Year 12
Salary Band Range $31,200 - $50,656
Salary Grade For administrative purposes during the implementation of Career Banding this journey level posiiton is considered a Salary Grade 59.
Posting Text

Open Date 05/16/2023
Close Date 05/24/2023
Open Until Filled No
Special Instructions to Applicants
Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information). Applicants must upload a DD-214 if claiming Veteran’s Preference. PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS. If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants. Effective October 1, 2015 all new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

AA/EOE
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.

University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

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