This is an exciting opportunity to join an innovative team at College of Holy Cross. The Academic Office Administrator will provide administrative support for College of Holy Cross Visual Arts Department Full and Part-time Faculty. This position will have responsibilities of administrative office functions which includes communicating with students, faculty, staff and administrative offices; ensure functionality of office equipment and maintain office supply inventory; communicate with each department's faculty on matters such as submission of syllabi, grades, textbook information etc.; provides assistance to faculty and department chair during academic meetings. Serve as a resource to the Student Advisory Committee (SAC). Assist with faculty reviews, tenure and promotion reports; preserve confidentiality of faculty records and sensitive information (faculty evaluations, tenure reports, and other confidential documents). Oversee operating practices, recordkeeping systems, forms control, office layout, and personnel requirements. Maintain department budgets and financial recordkeeping; create and submit check requests, purchase orders, and online purchases as necessary. Assist with special projects and personnel, as appropriate to the program. The Office Administrator will book models throughout the fall and spring semesters.

Please note: The schedule for this position is 35 hours a week, 45 weeks.

• Associate's degree, B.A./B.S. preferred. One to Three years of related experience.
• Must have some experience with bookkeeping, account management or experience submitting expense paperwork for payment
• Must be able to work well with students, faculty, staff and administration while providing great customer service for internal and external parties
• Possess good interpersonal communication skills, as well as strong oral and written communication skills
• Demonstrate good organizational, spelling and proofreading skills, be detail oriented, adaptable, flexible, and work with multiple interruptions
• Demonstrate the ability to maintain and be responsible for confidential information.

This is a full-time, non-exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:

• Pension Plan
• Tuition benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off
• Free parking and free use of the athletic/fitness facilities.
• Click here to learn more.

College Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,200 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

Region Description

Worcester is a city of approximately 206,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities which you can read more about here.

The College of the Holy Cross is an EEO/AA/Disability/Vets Employer.

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).

To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits

Holy Cross Benefits at a Glance PDF for download: click here