The City of Half Moon Bay Administrative Services Department has a current vacancy for a regular, full-time Administrative Assistant. The recruitment will be used to establish an eligibility list for current and future Administrative Assistant vacancies.

APPLICATION DEADLINE: WEDNESDAY, May 24, 2023, 5:00 P.M. OR UPON RECEIPT OF THE FIRST 75 ONLINE APPLICATIONS, WHICHEVER OCCURS FIRST.

Why Consider the City of Half Moon Bay?

It's simple: We are a dedicated team of professionals committed to providing exceptional service to our community, and we want you to join us! You will have the opportunity to work in a beautiful community and collaborative team, meeting our City Council's mission to:

• Improve and maintain the City’s infrastructure while building a more sustainable and resilient community.
• Promote the health and well-being of the community, including developing opportunities for affordable housing.
• Support and sustain a business environment that contributes to economic prosperity.
• Engage the community through expansive outreach and community partnerships.

This is a tremendous opportunity to build and expand on the organizational and community success that has transformed the City of Half Moon Bay over the past several years. We are looking to hire an Administrative Assistants to support our Administrative Services Department.

The Administrative Services Department is a combination of Finance, Human resources, Risk Management and Information Technology. The department coordinates City recruitments, labor relations, benefits, payroll, accounts receivable, accounts payable and other financial and administrative functions. In this role, you will be hands on within all areas of the department, including scheduling and organizing citywide trainings, assisting with HR compliance, assisting with financial reporting (Budget, CAFR, Audits, etc.) and many other crucial projects.

ABOUT THE POSITION

Definition: Under direction of management, preforms a variety of administrative, secretarial, and office support duties of considerable complexity. These duties require thorough knowledge of the department’s procedures and operational details. Prepares and routes all departmental invoices. Provides administrative support to management and departmental staff. Composes and prepares correspondence using considerable judgement in content and style; performs other related duties as required.

Important and Essential Duties

• Provides administrative support to the department in the daily management of operations.
• Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
• Assists in monitoring department expenditures and purchasing activities; receives and records invoices.
  and fees.
• Maintains calendar of activities, and meetings for City management; arranges meetings and makes.
  appointments; assists with task prioritization; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend meetings to serve as the recording secretary.
• Screens office and telephone callers; receives and routes incoming mail. Refers inquiries as appropriate.

EDUCATION AND EXPERIENCE

Any combination of experience and education that would likely provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Education: High School Diploma, or equivalent.

Experience: Three years of progressively responsible experience and a proven track record of performing administrative, secretarial or related work.

Licenses and Certifications: Possession a valid California Class “C” Driver's License and satisfactory driving record. Bilingual (Spanish) language ability, both written and spoken, is preferred.

Supplemental Information: Candidates who receive offers of employment will be required to submit fingerprints, undergo a criminal record clearance.

Retirement: PERS Classic employee receives 2% at 55; single highest year and PEPRA employee receives 2% at 62, with highest 3 years average. Classic employees pay 7% employee contribution and PEPRA employees pay half the normal costs (currently 6.5%). The City of Half Moon Bay does not participate in Social Security, except the required Medicare.

Health Insurance: Employee can choose from medical plans provided through CalPERS. Dental Insurance is available through Delta Dental and Vision coverage is available through VSP. The City will pay the MINIMUM employer contribution required under PEMHCA and an allowance of $1,900 per month, which can be used for medical premiums. Any unused portion may be taken as additional compensation.

Dental and Vision premiums are paid by the employer up to family coverage.

Other Insurance: The City provides a long-term disability coverage equal to 2/3 of monthly salary to a maximum of $6,000.

Life Insurance: City provides $75,000 coverage.

Holidays: 14 paid holidays per year.

Vacation: Accrual of 12 days annually for the first four years; increasingly periodically thereafter to 23 days annually after 21 years.

Sick Leave: Accrual at the rate of 12 days per year.

Education Incentive: $1,500 annually for eligible expenses upon approval.

Deferred Compensation: Voluntary participation in ICMA or CalPERS 457 plans are available.

HOW TO APPLY
To be considered for this career opportunity, you must submit a complete online application, and answers to the supplemental questionnaire. Resumes will not be accepted in lieu of a complete online application. Incomplete applications and/or supplemental questionnaire will be rejected. Applications will be screened in relation to the criteria in this job announcement. Applicants with the most relevant qualification will be invited to interview.

Examination and Selection Process: Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in a panel interview for a more in-depth discussion regarding the position and their qualifications. (Note: The examination process may be changed as deemed necessary by the Administrative Services Director).

Equal Opportunity Employer: The City of Half Moon Bay is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Half Moon Bay is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (650) 726-8783 or eazevedo@hmbcity.com.