Job description

TITLE: District Registrar and Administrative Assistant ‐ Directors of Future Ready Learning, Curriculum & Instruction

JOB ANALYSIS: The Administrative Assistant position provides service and support to the

Director of Future Ready Learning, Director of Curriculum & Instruction, district employees, parents and general public.

REPORTS TO: Directors of Future Ready Learning, Curriculum & Instruction

DUTIES AND RESPONSIBILITIES: The following duties are normal for this

classification. These are not to be construed as exclusive or all-inclusive.

Technical Support:

• Answer incoming calls and assist or route appropriately.
• Act as technical resource in assisting users, effectively communicating all support aspects in a support driven customer-oriented manner to district staff, students, and community members alike.
• Participate in planning, scheduling, and executing computer equipment installations, upgrades, and replacement projects.
• Complete administrative tasks in ordering, purchasing, receiving and distributing technology equipment and technology-related supplies.

Student Registration:

• Create and maintain student enrollment process consistent with Board policies, DPI guidelines, and state and federal laws regarding student privacy regulations (including the FERPA and IDEA)
• Discuss and interpret district rules, regulations, and policies with administrators, teachers, parents, students, and staff.
• Maintain the accuracy and quality, access, confidentiality, and security of the data maintained by the Student Data Management and Reporting System—Skyward.
• Develop and implement procedures to streamline entry of student enrollment data in Skyward, ensuring accuracy by working with data entry assistants throughout the district.
• Verify District residency and building boundaries for enrollment.
• Generate and maintain data gathering systems for student accounts to DPI, the federal government, and the District. (Student Membership Audits, Average Daily Attendance, Average Daily Membership—enrollment, dropouts, withdrawals, absences, grades, sex, ethnic categories, class sections, and class projections) for District Planning Purposes.
• Devise and maintain all custom reporting in Skyward for student numbers.
• Create automated production of state and federal reports to meet District and Department requirements.
• Manage the routing of student records and files between Wisconsin districts, out-of-state schools, and district schools.
• Create procedures and train building secretaries in resolving software related problems, and creating better leverage for the use of the district software and reporting.
• Collaborate with building secretaries to create parent packets, district forms, and supply lists.
• Review, revise, and improve current approaches to student registration to meet parent and District needs automating as much of the process as possible.
• Collaborate with the District Data Base Manager for improved data reporting accuracy between the district database and DPI’s WISE-idea and troubleshoot data integrity issues or errors.

Open Enrollment (OPAL)/HOMER/Tuition Waivers

• Monitor and Maintain the District’s portion of OPAL, a DPI online student application, and a tracking system.
• Enter applications and tracking out of district enrollments that allow parents to apply for their children to attend school districts other than the one in which they live.
• Create correspondence letters regarding enrollment application approval or denial for parents and other districts.
• Calculate and report calendar days enrolled as an open enrollment student.
• Track students enrolled in DPI’s HOMER, an on-line Homebased Education Reporting System.
• Record student tuition waivers as they pertain to out of district enrollments.

* * * * * *
Nondiscrimination: The School District of Altoona is an equal opportunity employer. Personnel hiring and administration in the District are to be conducted so as not to discriminate against applicant or employee on the basis of age, race, religion, sex or sexual orientation, disability/handicap, citizenship status, marital status, pregnancy, national origin, creed, color, political or religious affiliation, genetic information, ancestry, arrest or conviction record, military service, genetic information, use or nonuse of a lawful product off school premises during nonworking hours, declining to attend a meeting or participate in any communication about religious or political matters, or any other reason prohibited by state or federal law.

Exceptions to this policy may only be made in accordance with state and federal laws.

Reasonable accommodations shall be made for qualified individuals with a disability or handicap, unless such accommodations would impose an undue hardship to the District. The District shall also accommodate the religious practices of an employee to the extent required by law.

Complaints regarding the interpretation or application of this policy shall be referred to the administrative staff and processed in accordance with established procedures.

Employment Discrimination Complaint Procedures and Complaint Form Available:
https://www.altoona.k12.wi.us/district/employment

Additional information about this vacancy: https://www.altoona.k12.wi.us/district/employment

Job Type: Full-time

Pay: $19.16 - $30.45 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Multiple Locations

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