Job description

• Construction Office Manager / Full Charge Bookkeeper / Billing Specialist
• Advance Plumbing Company, El Cajon, CA
• About the Company

APC is a Commercial Plumbing Contractor who has been in business for over 50 years. Our company is comprised of approximately 40+ team members out in the field and another 12 in the office. We are a small, tight-knit group of people who are casual, friendly, and hard working.

• About the Job

After 30+ years of dedication in helping to make APC what it is today, our Operation’s Manager is nearing retirement, and we are in search of a crucial team member to add to our senior office staff. We don’t expect you to have all the answers; but rest assured, you will be trained by the best.

• Job Details

Full Time / In Office

• Qualifications

Office Management/HR Knowledge

Accounting/Bookkeeping

Construction Project Billing (AIA Pay Apps)

Union Reports Experience Preferred

• Full Job Description

Full Charge Bookkeeper

Oversee all aspects of the Company’s Accounting, Finance and Payroll

Assist CPA in the preparation of corporate income taxes as well as quarterly 941-DE9, year-end W-2s and 1099s

Handle monthly bank reconciliations and monthly Union calculations

Manage Accounts Receivables, Job Cost processing and analysis

Coordinate Accounts Payable, including vendor management, monitoring due dates

Prepare all Corporate State and Federal filings and Annual Meeting Minutes

Oversee and assist with payroll and direct deposits, including prevailing wage/certified payroll

Office Manager – HR

HR and Onboarding of New Applicants, including Union and Project-Specific Mandates

(drug testing, background checks, etc.)

Provides human resources advice and consultation to employees and management, to include coaching and counseling on performance management issues, conflict management, interpretation of employment policies and resolution

Identifies training needs and/or gaps and develops training programs as appropriate

Oversee and maintain day-to-day company operations

Participates in twice-yearly insurance audits and renewals

Manage Verizon and Utility services

Construction Billing Specialist

Prepares all monthly project-specific billing invoices

Works directly with owner, superintendent and project manager to ensure that the contract document requirements are in compliance for monthly billing cycles

Monitors, tracks and updates change order logs for each project

Ensures subcontractors invoices are accurate and in compliance for payment

Other Skills/Specialties

Excellent organization, time management, attention to detail, and communication skills

Must be a self-starter who is reliable, responsible and a decisive decision maker

Ability to multi-task as well as flexibility with shifting priorities

Keen understanding of the construction industry and processes, including AIA forms and various billing software – i.e. Textura

Proficiency in Microsoft Office and project or construction management software

Notary Public preferred

Job Type: Full-time

Pay: $40.00 - $45.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person

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