Job description

ExtraMile Convenience Stores LLC is a joint venture owned by Chevron and Jacksons Food Stores. The ExtraMile network is currently made up of more than 1000 convenience stores in California, Oregon, Washington, Idaho, Utah, Nevada, Alabama, and Mississippi. The growth of the Company has resulted in opportunities to expand the ExtraMile brand within the current footprint, as well as to other states – resulting in exciting new employment opportunities.

We are currently seeking a Office Administrator & Support Specialist based in Northern California. We are seeking a highly organized and detail-oriented individual to join our team as a Franchise Contracts & Office Administrator. In this role you will be responsible for administering contracts related to our business, managing and organizing filing systems and carrying out various office administrative duties. The successful candidate will have excellent written and verbal communication skills, strong time management abilities, and be able to prioritize their workload effectively.

Some of the things you will do is in this role:

· Administer contracts related to the business, ensuring that all documents are up to date and accurate.

· Create and maintain reports, spreadsheets, and other documents along with managing communication, processing filing and tracking documents.

· Provide status updates related to various programs and company initiatives.

· General support for Franchise Licensing Lead role .

· Assist with new employees and contractors related to processing, organizing and filing related documents.

· Provide support to the various departments and maintain company assets in internal systems.

· Point person for maintenance, mailing, shipping, Office supplies and equipment.

· Manage company calendars, arranging meetings and coordinating logistics.

· Manage and organize filing systems, ensuring that all records are kept up to date and accessible.

You will be a great fit if you have:

· Excellent written and verbal communication skills.

· Strong organizational skills and attention to detail.

· Ability to multitask and prioritize workload effectively.

· Proficient in basic programs such as Microsoft Office Suite (Word, Excel, PowerPoint).

· Previous experience in office administration and/or contract management.

· Experience with franchise operations would be an asset.

· Bachelor’s degree in Business Administration or related is preferred.

This position offers a salary range between $55K-$78K, bonus eligible and many other benefits including holidays, paid time off, 401(k) (with discretionary company match), and tuition reimbursement. Medical, dental, and vision benefits are available based on the benefit plan eligibility requirements.

If you are a motivated self-starter with a passion for organization and attention to detail, we encourage you to apply for this exciting opportunity to be a part of our team.

ExtraMile is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation. ExtraMile participates in E-Verify in certain locations as required by law.

Job Type: Full-time

Pay: $55,000.00 - $78,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Pleasanton, CA: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have experience managing company calendars, arranging meetings and coordinating logistics?
• Do you have experience working with franchise operations?

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)
• Contract management: 1 year (Preferred)

Work Location: In person

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