Major Duties & Responsibilities:

• Operate telephone switchboard/ to answer, screen, or forward calls, providing information, or taking messages
• Buzz visitors in and provide visitor badges when appropriate
• Serve as the office liaison between staff and the facilities team
• Coordinate logistics for client and internal meetings (greeting, ordering food/beverage, etc.)
• Purchase all supplies and inventory (office supplies, janitorial and break room). Create a cost comparison shopping online, consistent ordering and cognizant decisions for quantities and sizes, and consistency of managing of upstairs and downstairs inventory. Maintaining semi-monthly order schedule for consistent timing of fulfillment requests.
• Create system to maintain inventory of items
• Office Supplies
• Break Room(s) Needs
• Food (aka Costco) Order (aka Instacart)
• Assist Office Manager with new hire workspace needs
• Help maintain up-to-date company intranet page
• Coordinate with service vendors as needed (shredding, alarm, cleaners, landscape, trash, phone, IT, cameras, or any other office maintenance needs)
• Maintain clean office needs beyond cleaning service vendor
• Manage mail, collect, sort, distribute, or prepare mail and or deliveries
• Be professional, reliable and punctual
• Serve as the vital member of the admin team
• Serve as a resource for the Events Team and Department projects, as needed.
• Update confidential company information in various programs such as TripActions and ZeroCater
• Assist with Concur expense reports
• Assist with travel requests (Jim)
• Assist with events such as Thanksgiving, Halloween, and etc.
• Re-structuring our mail system (scanning and sending documents as well as organizing current Mail Boxes
• All other projects and duties as assigned

Required Knowledge and Skills

• Candidate must have a High School Diploma or equivalent
• Minimum of one year of experience in an administrative or hospitality environment with experience in fast-paced corporate setting exhibiting progressive levels of responsibility and project accomplishment.
• Candidate must have exceptional customer service skills (“service with a smile”) and be able to greet visitors with a professional image/decorum.
• Candidate must be detail-oriented, with strong administrative and organizational skills, and be a proactive, team oriented person who can anticipate needs and take initiative.
• Strong teaming and interpersonal skills: Communicative, cooperative, respects confidentiality, friendly and professional, interacts well with wide range of people and establish strong and effective working relationships with inter-department employees, clients and vendors at all levels.
• Ability to multi-task, work on numerous projects simultaneously and use sound judgment in prioritizing tasks to meet deadlines.
• Manage assigned projects thoroughly and on time.
• Excellent verbal and written communication skills to work with a broad spectrum of internal and external clients.
• Excellent computer skills: Proficient in Microsoft Office Suite, Outlook, Internet applications.
• Ability to interface with all levels of employees, demonstrating credibility, professionalism, discretion, and confidentiality in all activities