Job description

NOW HIRING

JOB: FULL TIME BOOKKEEPER

DEMOLITION COMPANY LOOKING FOR A FULL TIME BOOKKEEPER. MUST HAVE A MINIMUM OF 3 YEARS EXPERIENCE IN SUBCONTRACTORS CONSTRUCTION ACCOUNTING.

Accounts Payable, Receivable and Payroll.

As a strong team player and skilled accounting professional, you will make it your mission to streamline our collection, payments and payroll processes. Must have at least 3 years of experience in SUBCONTRACTORS CONSTRUCTION ACCOUNTING.

Objectives of this Role

Responsible for the financial processing of transactions for the Company. Duties include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping. The role will further coordinate our payroll processing.

Daily and Monthly Responsibilities

Accounts Receivable:

· Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices and statements

· General ledger activities including preparing A/R and A/P related journal entries

· Reconcile key A/R accounts

· Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Accounts Payable:

• Ensures that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate. Requestor approval as needed on service-related invoices.

· Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate.

· Processes and enters all A/P invoices and expense reports into QuickBooks, including ensuring correct GL Account coding.

· Mail/Distribute signed checks including assembling check payment advice to invoices

· Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have.

· Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.

Payroll:

· Review employee expense reports and ensure receipts are attached and approvals received.

· Files, maintains, and distributes accounting documents, records and reports.

· Performs other duties as required to support Accounting and HR Department.

· Analyzing workflow processes

· Processes, posts and edits new hires

· Review employee time punch edits made by managers to ensure accuracy and consistency

· Provide assistance with problem troubleshooting and resolves employee pay discrepancies

· Maintain contact with any vendor to investigate discrepancies, resolve issues

· Manage payroll files and other record keeping

· Creates new employee personnel files

· Coordinate with our Professional Employer Organization (payroll)

Skills and Qualifications

REQUIRED:

· 3 years of Subcontractor Construction Related Accounting Experience

· In office work in Chicago near West Loop

· Ability to sit and operate on a screen majority of the day.

· Competency in Microsoft Office Suite as well as Microsoft Teams

· Competency with QuickBooks, virtual AP workflow solutions

· AIA G702-703 and Lein Waivers

· Certified Payroll

Preferred but not required:

· Bachelor’s degree in business, accounting, or related field

· Graduate in Accounting or Finance with bachelor’s degree or higher.

· Three years experience in accounting and/or similar roles.

· Strong Excel skills

· Data entry skills

· Comfortable with math and calculations

· Good listening and communication skills

· Attention to detail

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Construction Accounting: 3 years (Required)

Work Location: In person

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