Job description

Who We Are

Fairview Architectural is a leading facade manufacturer dedicated to ensuring the success of our customers through our skilled and motivated team as well as our creative and innovative products and services. We believe in building quality relationships with our customers, business partners, and employees. Our company values include trust and respect, meaningful innovation, achievement and excellence, customer service, accountability and integrity, and a can do/will do approach to our work.

Position Summary

Based in our headquarters in Bloomfield, CT, this Office Manager position will provide administrative and office management services designed to optimize the productivity of people and operations. There are 2 core components of this position – support to the General Manager, and office/facility management. Each are described in more detail below.

Key Responsibilities

In this role, you will be an integral part of our dynamic and distributed team. We are an agile, innovative organization that strives for continuous improvement in all that we do. In this environment, you will have the opportunity to contribute your ideas and talents in many ways. The core duties of this role include:

Executive Assistant to the GM

· Provide comprehensive administrative support to the GM, including first level email management and prioritization

· Proactively manage and triage incoming requests via email, phone calls, and team members to optimize GM’s time for priority and strategic items

· Draft correspondence for the GM to send to customers, suppliers, and business partners

· Help manage the schedule of meetings and appointments, aligned with priority goals

· Track important follow-up and delegated items to ensure completion

Office/Facility management

· Manage incoming and outgoing mail

· Provide phone coverage and coordinate coverage plan with other team members

· Manage building access for visitors and vendors

· Ensure office supplies are stocked and organized

· Coordinate with cleaning and plowing services to ensure a safe and comfortable working environment

· Handle check deposits in coordination with the Finance team

· Organize and coordinate customer visits

· Complete HR and other paperwork as required

· Act as a notary (we will pay for training and certification if necessary)

· Manage patent and trademark applications and maintenance

· Handle warrantee documentation and processing

· Coordinate and maintain a paperless records management system

Qualifications

Technical

· Proficient with common office technology, software, apps to include Word/Excel/PowerPoint, SharePoint, One Drive, Outlook, Teams and Zoom

· Excellent written and verbal communication skills

· Customer service skills and orientation

Behavioral

· Demonstrate and embody the core values of the organization (listed above)

· Flexible and results-oriented approach, including the willingness to take on ad-hoc tasks to help the team accomplish important goals

· Comfortable with rapid shifts in plans and approaches based on market demands

· Demonstrate collaboration and teamwork

· Ability to work in a fast-paced environment

· Ability to handle sensitive information with discretion

· Ability to work independently

· Ability to work alongside in office staff as well as remote staff

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• Health insurance
• Health savings account
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Bloomfield, CT 06002: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Why are you interested in this position?
• What is your experience with working on a half remote, half in-office team?
• What are some of your hobbies?

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location

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