General Counsel Office

The University of Missouri System is offering the opportunity for an office support professional to join a high-performing university legal department that emphasizes teamwork and collegiality. If you have a positive attitude and a strong work ethic, apply today! Responsibilities will include providing legal and clerical support, drafting documents, communications with internal departments, clients, and other individuals, and assisting staff with various projects. Do not miss this challenging and rewarding opportunity. The UM System offers a robust suite of benefits, including paid holidays, affordable insurance, tuition assistance, etc.

• Office Support Duties to include: welcoming guests and clients by greeting them, in person and on the telephone; answering or directing inquires; provide general clerical and telephone support to attorneys and staff. Receive, sort, and distribute daily mail/deliveries; log and route contracts, endowments, and invoices; scheduling coordinator; scheduling and calendaring events and deadlines; processing and routing collections letters; ordering office supplies and maintaining inventory of supplies; manage office faxes; maintain and organize central filing system; destruction of confidential documents
• Support for Staff Attorneys: Floating legal support for all attorneys; maintaining and updating law library materials; filing of case materials, to include preparing both paper files and electronic; preparing ethics reports and other professional reports for staff attorneys.
• Fiscal Support Duties: Preparing vouchers to pay invoices; processing and tracking payment of outside counsel invoices; preparing payment of bar dues and other professional fees for staff attorneys; collections (preparing dunning notices, coordinating with departments to respond to requests for further information from debtors); accounts payable; monthly account reports; preparing travel and expense vouchers for attorneys. Serving as the legal tracker coordinator by assigning invoices for review by attorneys and responsible for their review by departments. Handling the software and the legal spend for the university (law firms for all departments within UM).
  

$17.43-$24.82/hour

Grade: GGS 8

University Title: OFFICE SUPPORT ASSOCIATE

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

8a-5p M-F, hours may vary

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Some post-secondary education. Experience working with Microsoft programs including Outlook, Word, and Excel. Experience with M365 software is a plus.

The chosen candidate must have office experience, and strong communication skills.

The right individual will be detail oriented, well organized, and professional.

Application, cover letter, and resume

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

Know Your Rights

To read more about Equal Employment Opportunity (EEO) please use the following links:

• Know Your Rights English Version
• Know Your Rights Spanish Version