Office Support Specialist
Job description
Red Lake County Social Service Center is currently seeking qualified applicants to fill a full time (35 hours per week) Office Support Specialist position. This postion will remain open until filled.
Red Lake Job Summary/Position Purpose: Position assists Director with special projects, administration of financial services program, and transportation program. Provides support services to clients and agency staff. Communicate with the general public, community agencies, and agency clientele.
See the online exam process below.
- Responds orally and in writing to general inquiries based on knowledge of previous situations and knowledge of agency programs, policies and procedures.
- Asks questions to determine clients' needs and directs the clients to the appropriate staff member.
- Provides clients with information on other community resources.
- Assists clients in the proper completion of program forms.
- Responds to requests for information or questions from other employees by personal contact, phone or e-mail.
- Types and edits materials using knowledge of procedures to determine the correct format, and questions the author if something is missing or incorrect.
- Composes form letters or other routine correspondence.
- Types and/or prepares special reports using knowledge of specialized software programs. Assembles and sends application materials, attachments and other forms based on knowledge of standard agency procedures.
- Codes, records, matches, posts, tallies, verifies and/or corrects data in order to maintain accurate records and mailing lists.
- Maintains administrative or fiscal data and assists in preparing reports.
- Sorts and distributes incoming mail and collects and prepares outgoing mail.
- Maintains adequate inventory of office supplies and forms required for agency operation.
- Enters information into and retrieves information from data bases.
- Assists in the training of new office support staff.
Red Lake County Minimum Qualifications
Must be Minnesota Merit System eligible, be able to maintain confidentiality, knowledge of general office practices and equipment, previous experience with computers and communicating with the public.
In order to be considered for this job, you must take and pass an examination, which is offered online. The examination consists of five (5) sections measuring Numeric Filing, Proofreading, Reading Comprehension, Spelling (requires sound audio capabilities on your computer), and Basic Math Skills. You will need a calculator and/or scratch paper in order to complete this online exam. After your Merit System application has been submitted, you will be sent an email with a unique link to access the examination sections. Set aside enough time to take this examination in it's entirety (in one sitting). If you get out of a section before completing it - it will score the unanswered questions as "0s" zeros and you will not be given credit.
IMPORTANT INFORMATION:
You will have a limited number of days from the date you submitted your application to complete the exam. However, please note that if you are applying for a specific county vacancy, you should check the county's special posting for more information on the exam completion deadline.
Please allow one hour in order to take the exam in it's entirety as required.
If a passing score is obtained, your score will remain on the eligible list up to six (6) months (or until you are hired into a permanent position). You will not need to re-take this online examination if you have obtained a passing score of at least 70. If you have any changes to your application, such as updating your availability, please notify the Merit System directly.
HOW TO APPLY:
Note: This is a two step process and BOTH applications are required.
1. Apply at this link here: 614-Online (Office Support Specialist - Online Exam) You will have a limited number of days from the date you submitted your application to complete the exam.
AND
2. Complete a Red Lake County Application by 4:30 pm, May 31, 2023.
Please note, you are applying for a specific county vacancy and the exam must be completed online by June 6, 2023 (midnight).
An Equal Opportunity and Affirmative Action Employer
randomorbitinc.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, randomorbitinc.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, randomorbitinc.com is the ideal place to find your next job.