Job description

The Center for the Transformation of Schools (CTS) at UCLA's School of Education and Information Studies (Ed&IS) is dedicated to partnering with the education ecosystem to bring about systems change through Humanizing Research, Validating Practices, and Transformative Policies with key stakeholders to support equitable educational outcomes for historically underserved students. Our vision is to be a catalyst for learning communities to boldly nurture and protect the dignity, wellbeing, and full potential of all students.
The CTS Program Coordinator will coordinate and implement daily administrative duties, events, operational, and financial activities for the Center for the Transformation of Schools (CTS). This includes managing resources, scheduling events, managing center activities, provide administrative support for various projects, support CTS Financial Analyst with travel and entertainment reimbursements (as needed) and support Director of Business Administration in personnel management (as needed).

Percentage of Time:
50

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

22
Records

Qualifications

Required/Preferred

Demonstrated working knowledge of accounting principles with specific attention to federal cost principles contained in the Uniform Guidance, OMB Circulars

Required

Demonstrated experience in accounting and business practices to advise supervisor(s) regarding pertinent financial, contract and grant, and administrative issues.

Required

Demonstrated experience in creating various types of financial reports to perform trend analyses and forecasts, set cost recovery rates, and capture historical data to develop justification for current rates.

Required

Ability to prepare budgets for extramural funds in accordance with University and funding agency guidelines and policies.

Required

Demonstrated ability to create and manage multiple project budgets and use advanced financial and accounting skills to perform analytical functions effectively.

Required

Ability to independently compose, edit, and/or copyedit materials prepared using proper grammar, syntax, spelling and punctuation.

Required

Ability to deal with confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.

Required

Excellent interpersonal skills, oral communication skills, and usage of language to clearly convey information verbally and in writing. Ability to present persuasive arguments and use negotiation skills to achieve mutually agreeable solutions.

Required

Demonstrated analytical skill to interpret policies and procedures sufficient to identify viable options and to make informed recommendations.

Required

Demonstrated written communication skills to independently draft a variety of correspondence, which clearly communicates information, policy, procedure, and requests for action to internal and external parties.

Required

Working knowledge of contract and grant administration sufficient to understand the proposal process, prepare appropriate forms associated with a proposal, and coordinate submission with cognizant University offices.

Required

Demonstrated ability to work as part of a team and assist other administrative staff with clerical and administrative tasks.

Required

Ability to accept delegated work, validate expectations, problem-solve obstacles, and follow-up to completion and/or report status of delegated tasks.

Required

Ability to identify methods of increased efficiency in working operations and propose modifications.

Required

Ability to work independently, meet fixed deadlines, and follow through tasks to completion.

Required

Demonstrated working knowledge of computerized purchasing and accounts payable and other electronic systems in a large research University setting.

Required

Experience with on-line financial systems such as PAC/BruinBuy, UCLA Express, QDB, TOF, FS, and Non-PEAR preferred.

Preferred

Working knowledge of University policies and procedures as they relate to extramural fund management, accounting, travel, purchasing, facilities, and mail and document services to coordinate and expedite tasks with associated central offices.

Preferred

Demonstrated ability to efficiently operate Macintosh and PC computers with advanced working knowledge in the latest versions of Excel and FileMaker Pro or equivalent software; demonstrated knowledge of Word and PowerPoint.

Required

Ability to work responsibly and accurately with detailed information including: financial data and calculations, contract clauses and performance dates, and other numeric and narrative information.

Required

Demonstrated accounting skills necessary to reconcile ledgers, identify/resolve discrepancies, and acquire supporting documentation for a variety of funding sources.

Required

Strong organizational skills to set priorities and work with frequent interruptions.

Required

Additional Posting Information

Bargaining Unit:
CX-Clerical & Allied Services

Application Deadline:
05-30-2023

External Posting Date:

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