Job description

Summary/Objective

The Accounts Payable/Accounting Associate compiles, processes, maintains and reconciles assigned accounts payable records, while assisting with varying levels of HR and office administrative duties when presented by the Director of Accounting.

Essential Functions

• Verify approvals of vouchers, expenditures and check requests as needed
• Coding of vouchers and expenditures between the multiple offices and project cost allocations
• Processing checks, along with reconciliation and maintenance of cash account records
• Processing all staff credit card expenditure review through Concur, data import and detailed entry each month
• Maintenance of vendor database records, 1099 record keeping and correspondence
• Process PTO requests, monitoring and annual audit process
• Coordination of portions of new employee onboarding training and related tasks
• Fleet management registration, required testing, and renewal, as well as a resource for field personnel
• Distribution of incoming mail, vendor correspondence, outgoing shipping needs, and supply ordering
• Assist employees with support related to time entry, PTO, fleet maintenance, and follow-up on needed information
• Coordinate and communicate requested changes for payroll elections and benefits administration
• Flexibility to process and follow-up on occasional rushed requests and special assignments when needed

Core Competencies

• Strong attention to detail, repetitive accuracy is imperative
• Problem solving & analysis skills
• Flexibility, teachability, and staff centered customer focus
• Confidentiality with sensitive data in a discreet and professional manner
• Ability to effectively multi-task, meeting deadlines and the ability to prioritize

Supervisory Responsibility

This position has no supervisory responsibilities currently aside from coordinating with our administrative team to facilitate their assistance in credit card review and information gathering.

Position Type/Expected Hours of Work

This is a full-time, exempt salary position. Days and hours of work are Monday through Friday.

Required Education and/or Experience

• High school diploma
• 4-year degree in accounting

and/or

• 4+ years of experience in general corporate bookkeeping or within an accounts payable dept.
• Extensive experience using Microsoft Excel, Microsoft Word and Microsoft Outlook

Preferred Education and/or Experience

Experience with Microsoft Dynamics SL or Concur platform(s) is certainly not required, but considered a plus

Work Authorization or Security Clearance

Prior to hire a criminal background check will be required.

Other Duties

Please note, this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee filling this position. Duties and responsibilities may change at any time or without notice as necessary.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in Willoughby, OH 44094

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