Job description
This is a full-time, twelve month civil service position reporting to the Technical Services Librarian, working in the Technical Service Department of the Library. Responsible for ordering all monograph, media, and electronic serial materials for the library, provides copy cataloging and related activities and maintains appropriate records and documentation. The hours are Monday – Friday 8am – 4pm, with Saturday and Sunday pass days.
Major Responsibilities
- Responsible for ordering materials selected by librarians using a procurement card.
- Responsible for procurement card including purchases, accounting, and monthly reconciliation.
- Places orders for library materials within the Library Management System using approved vendors.
- Maintains records regarding purchases including items such as vendor correspondence and account information.
- Monitors orders for all materials, following up on orders and invoicing the orders in the Library Management System.
- Receives library materials and prepares materials for cataloging.
- Performs bibliographic record retrieval in accordance with current workflow, for example using the Alma Network Zone or importing records from Worldcat.
- Works with Technical Services Librarian to add records for materials in other formats, such as licensed videos, games and puppets; and makes materials shelf ready.
- Perform bibliographic maintenance within Library Management System in conjunction with library projects.
- Drafts and reviews documentation for technical services procedures, as appropriate
- Participates in library committees and special projects as appropriate.
- Act as backup for other library clerk(s) in Technical Services in their primary functions as needed
Functional and Supervisory Relationships
Reporting to Technical Services Librarian in the library
Required Qualifications
There are 3 ways to be eligible for this position:
1) Brand new to New York State employment- If you do not hold or have held any NYS Civil Service clerical titles, then you would qualify for this position through a full-time, temporary appointment. You would have a 1-year appointment duration, with the likely possibility of extension. We anticipate the position lasting until 2026 or until a new NYS Civil Service exam is offered for this title. Position is eligible for NYS health insurance, Vision/Dental insurance through CSEA union, NYS retirement, and paid time off; including holidays.
2) Current employee of New York State- If you hold or have held specific administrative NYS Civil Service titles, then you could qualify for a full-time PROVISIONAL appointment in this title. You must be a qualified employee of New York State, currently serving in or having served in a permanent clerical, keyboarding, or secretarial title allocated to Salary Grade 6 or higher. A list of qualifying titles is available at: https://www.cs.ny.gov/examannouncements/announcements/37973titles.cfm.+
1) Brand new to New York State employment- If you do not hold or have held any NYS Civil Service clerical titles, then you would qualify for this position through a full-time, temporary appointment. You would have a 1-year appointment duration, with the likely possibility of extension. We anticipate the position lasting until 2026 or until a new NYS Civil Service exam is offered for this title. Position is eligible for NYS health insurance, Vision/Dental insurance through CSEA union, NYS retirement, and paid time off; including holidays.
2) Current employee of New York State- If you hold or have held specific administrative NYS Civil Service titles, then you could qualify for a full-time PROVISIONAL appointment in this title. You must be a qualified employee of New York State, currently serving in or having served in a permanent clerical, keyboarding, or secretarial title allocated to Salary Grade 6 or higher. A list of qualifying titles is available at: https://www.cs.ny.gov/examannouncements/announcements/37973titles.cfm.+
Provisional appts. are eligible for NYS health insurance, Vision/Dental insurance through the CSEA union, NYS retirement, and paid time off; including holidays.
Since this is a promotional Civil Service title, to be appointed permanently (vs. temporary or provisional) in the future, one must take and be reachable (score in the top 3 scores) on the next NYS Civil Service exam that matches this title. Failure to be reachable within 60 days of the exam list establishment date would return you to your prior title in NYS employment.
3) Current employee of New York State- To be appointed on a PERMANENT basis to this title, you must hold or have held the title of Library Clerk 2 or be reachable on the full-time NYS Civil Service list and respond to canvass email that will be sent to people on the eligible list. You may also qualify if you hold one of the Office Assistant 2 titles.
For more information on how you could qualify for this position, contact the Lorie Breed at
lorie.breed@cortland.edu
Preferred Qualifications
EEO Statement
The State University of New York Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.
Job Close Date
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