Job description
Position Details
Position Information
Recruitment/Posting Title
Medical Records Technician
Job Category
Staff & Executive - Healthcare - Technologists
Department
UBHC-Accreditation & Standards-PISC
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Medical Records Technician in Clinical Records (Outpatient) for Rutgers University Behavioral Health Care.
Quickly and accurately retrieves records from and files records into filing system. On an ongoing basis, enforces security and ensures the accessibility of clinical information/records through the chart tracking process. Plays a key role in the chart completion process by possessing a thorough, up-to-date knowledge of internal recordkeeping standards. Uses this knowledge to assemble records (i.e., inpatient, partial hospitalization, residential, etc.) Tracks receipt and assembly of all inpatient, day hospital, intensive outpatient and residential treatment charts. Completes disability requests for information. Assists UBHC staff with the completion of chart deficiencies.
Among the key duties of this position are the following:
Quickly and accurately retrieves records from and files records into filing system. On an ongoing basis, enforces security and ensures the accessibility of clinical information/records through the chart tracking process. Plays a key role in the chart completion process by possessing a thorough, up-to-date knowledge of internal recordkeeping standards. Uses this knowledge to assemble records (i.e., inpatient, partial hospitalization, residential, etc.) Tracks receipt and assembly of all inpatient, day hospital, intensive outpatient and residential treatment charts. Completes disability requests for information. Assists UBHC staff with the completion of chart deficiencies.
Among the key duties of this position are the following:
- Completes the retrieval and return process continuously until the filing is completed as observed by Manager.
- Completes name verification procedure (i.e., compares name on clinical document and name on patient chart) prior to pulling charts, to prevent any misfiles in the wrong patient’s chart as observed by Manager and reported by filer.
- Ensures that all charts for assigned area (i.e., approximately half of the aisles – either highs or lows) are returned to the chart return area at least three times each day (i.e., when the morning filing is done, when returning from lunch and prior to leaving for the day) as observed by Manager and reported by staff.
- Enforces the security of clinical records while located outside the Clinical Record Department and ensures availability of clinical records to treating psychiatrists, clinicians, nurses, and other treating personnel through effective chart tracking.
- Tracks the receipt of inpatient and day hospital patient charts.
- Accurately assembles Inpatient, Partial Hospitalization, Intensive Outpatient, and Residential Treatment records according to established departmental protocols (i.e., within 3 working days of receipt, checking dates, checking names, etc.) as observed by Manager.
- Updates charts on a daily basis by filing evaluations, treatment plans, termination summaries, lab reports, progress notes and other clinical documents on a daily basis to ensure that the latest clinical information is available to treating personnel
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Nonexempt
Grade
1700
Position Salary
Annual Minimum Salary
22.380
Annual Mid Range Salary
22.880
Annual Maximum Salary
23.570
Standard Hours
35.00
Union Description
Teamsters, Local 97
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
- Three (3) years of experience working in a medical records setting , including auditing experience.
- Working knowledge of terminal digit filing processes.
- Computer experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
- Bilingual skills (English/Spanish).
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL
DEMANDS
: The employee spends majority of on the job time standing, walking, climbing, reaching, bending, pulling, pushing, and lifting (25-50 pounds). Minimal amount of time is spent sitting at desk. Clear color vision is essential for chart filing and retrieval purposes.
WORK
ENVIRONMENT
: Work area is generally crowded with moderate noise levels.
Special Conditions
Posting Details
Posting Number
23ST1274
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Piscataway (RBHS)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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