Summary

The Office Manager is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.

This positionis based in Springfield but also manages the Medford office staff. It will be expected for the new Office Manager to visit the Medford office at least 4 to 5 days a month or as needed.

Primary Responsibilities

• Manage the processing and accurate reporting of all Branch Operations
• Ensure timely delivery of accounting records to Corporate accounting department for processing
• Order and maintain all sales and driver PDA's and office supplies
• Maintain and manage department budget
• Provide support to assigned team and be trained in all job functions
• Oversee maintenance and control of "pre-paid" accounts and accounts receivable and payable for assigned region in conjunction with Corporate Accounting
• Recruit, train, supervise and evaluate department staff
• Manage vendors and purchasing
• Maintain orderly office environment for employees and guests
• Responsible for arranging internal office moves and providing arrangements for office meetings

Key Competencies

• Proficiency with Microsoft Office suite
• Experience with an AS400 system
• Excellent oral and written communication skills
• Effective organizational and time management skills
• Knowledge of A/R, bookkeeping, 10-key, and banking deposits

People Management

Manage the Recon Department, facility janitorial and all Branch Administrative staff.

Work Environment

Work indoors in a sedentary office setting.

Physical Demands

• Lift/Carry & Push/Pull up to 20 lbs.
• Bend/Stoop/Crouch/Squat
• Use arms/wrists/hands/grasp throughout entire shift
• Work indoors in a sedentary office setting

Expected Hours of Work

This is a full-time position, days/hours of work vary, and may include weekends.

Travel

Local travel only

Required Education and Experience

• High School diploma or GED required
• Minimum three (3) years minimum administrative experience
• Minimum three (3) years supervisory or management experience

Preferred Education and Experience

• Bachelor's degree