Job description

Telemar Yachting Americas
3233 SW 2nd Ave
Fort Lauderdale, FL 33315
www.telemargroup.com
954-828-0720
Job Title
Office Manager

Reports To
General Manager

Telemar Yachting Americas is the recognized industry leader in electronics for superyachts in the United States and abroad.

General Job Description

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for maintaining and abiding by the reporting & accounting process between the U.S. office and the Rome office, streamlining administrative procedures, inventory control, including shipping and receiving.

This position requires an energetic professional who doesn't mind wearing multiple hats including, but not limited to:
Purchasing, Shipping & Receiving, A/R, and A/P. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Applicants must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

The right candidate has a positive attitude, is a fast learner, is comfortable working independently or with a team, and has great organizational and collaboration skills.

Major Duties & Responsibilities

• Verify, allocate, post and reconcile accounts payable and receivable
• Produce error‐free accounting reports and present their results
• Support month‐end and year‐end close process and assist with tax audits and tax returns
• Secures financial information by completing database backups and protects organization's value by keeping information confidential.
• Maintains general ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries.
• Manage relationships with vendors, service providers and landlord, ensuring items are invoiced and paid on time
• Responsible for creating PowerPoint presentations and Excel worksheets as needed
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved, and that clerical functions are properly executed.
• Establish a historical reference for the office by outlining procedures for electronic and paper record protection, retention, disposal, retrieval, and backup.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Ensure that results are measured against standards, while making necessary changes along the way
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management to act on
• Responsible for recruiting staff for the office and providing orientation and training to new employees
• Design, implement, and maintain filing systems, keeping them current always
• Design, implement, and oversee adherence to, office policies and procedures
• Implement procedural and policy changes to improve operational efficiency
• Maintain a safe and secure working environment

Minor Duties & Responsibilities

• Provide general support to visitors
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
• Monitor & maintain office supplies inventory and review & approve office supply acquisitions
• Write and distribute email, correspondence memos, letters, faxes and forms

Qualifications for the Job
Experience:

• A minimum of 2 years of experience in a similar role.
• Advance knowledge of Microsoft Office Suite and QuickBooks Desktop.
• Bookkeeping: 5 years (Preferred) ideally in a trades organization
• QuickBooks: 3 years (Preferred)

Personal Attributes:

• Outstanding communication and coaching skills.
• Driven, resilient, trusted and forward-thinking.
• Organized with excellent time management skills
• Leadership, Teamwork, and Collaboration skills
• Personal Effectiveness/Credibility/Ethics
• Problem Solving/Analysis
• Desire to make a strong impact in a small company

Other Qualifications:

• High school diploma required, additional college or military will be a plus
• Fluent English, oral and written skills.

Key Competencies
MS Office Suite
Quickbooks Desktop Pro

Physical Requirements
Must be able to occasionally lift packages weighing up to 35lbs

Benefits

• Paid time off & Holiday Pay
• Health insurance
• Health Savings Account
• 401(k)
• 401(k) matching
• Vision, Dental, and Life Insurance available

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We adhere to all CDC recommendations and guidelines for COVID-19

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 3 years (Required)
• Microsoft Office: 3 years (Required)

Work Location: In person

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