Job description

Rock West Office Manager

Reports to

Rock West Director

Salaried

Yes

Management

Yes

Exempt

Yes

POSITION OVERVIEW

The Office Manager for The Rock School Center in Philadelphia and The Rock West in Westchester, PA. will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, office staff and volunteer supervision, and task delegation. The successful office manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

OFFICE MANAGER DUTIES AND RESPONSIBILITIES

• Organizational supportPoint person for maintenance, mailing, shipping, supplies, equipment, bills, and errands

Organize and schedule meetings and appointments
Organize office operations and procedures
Coordinate with IT department on all office equipment
Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
Provide general support to visitors
Assist with meeting requests
Allocate tasks and assignments to subordinates and monitor their performance
Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
Assist with projections relating to financial reports
Design and implement filing systems
Oversee adherence to office policies and procedures
Coordinate schedules, appointments, and bookings
Monitor and maintain office supplies inventory
Handle customer inquiries and complaints
Manage internal staff relations
Maintain a safe, secure, and pleasant work environment

• Customer serviceAssist in setting up school classes using registration software.

Monitor and and assist with communications toward accounts receivable and accounts payable

• Employee supportCompleting analysis of the employee expenditures

Maintenance of employee personnel records.
Preparing registration reports as requested for Director.

• Marketing/communicationsAssist with creation of weekly email updates to all customers in both school locations

Assist with coordination of social media posts for Rock West

• Ability to work independently
• Other duties as assigned

APPLICATION INFORMATION

Please send a cover letter, resume/CV and the names of three (3) relevant references, electronic submissions preferred, References will not be contacted without the permission of the applicant.

Application deadline: ONGOING UNTIL POSITION IS FILLED.

NO PHONE CALLS.

The Rock School for Dance Education is committed to recruiting and fostering a diverse community of staff and students and is proud to be an Equal Opportunity Employer. The School prohibits discrimination based upon an individual's age, ancestry, citizenship, color, creed, disability, ethnicity, gender identity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other characteristics protected by applicable federal, state or local law. BIPOC individuals, LGBTQ+ individuals, and members of other historically disenfranchised and marginalized populations are strongly encouraged to apply.

ABOUT THE ROCK SCHOOL

Our mission is to train the whole dancer. We enable our students to reach their highest standards of technique and artistry. Inherent to our approach is nurturing, supportive, and caring people who want to elevate the art form and the audience.

One of the world’s top pre-professional training institutions, The Rock School for Dance Education has been producing classically trained and versatile dancers for 30 years. Dancers from around the world are attracted to The School’s exceptional faculty, individual attention, nurturing environment, and the success of its alumni. In addition, The Rock School offers a unique in-house academic program and supervised accounting.

The Rock School operates on a $5 million annual budget. Facilities include The Rock Center at 1101 S. Broad Street in Philadelphia and a suburban satellite school in West Chester. Boarding students are housed at The Marine Club across from The Rock Center. Many students receive both their dance education and college preparatory academic education at the Rock School.

Throughout its 30-year history, the School has developed dancers for most premier dance companies around the world, as well as Broadway and London’s West End. Rock students have competed and received honors in the Prix de Lausanne, Youth America Grand Prix, World Ballet Competitions, USA International Ballet Competition, Moscow IBC, and Berlin Tanzolymp. The faculty includes distinguished dancers, instructors, and choreographers serving more than 1,200 students. The Rock School is proud to award more than $700,000 in annual scholarships.

OUR COMMITMENT TO COMMUNITY

The Rock School's multi-faceted outreach program, RockReach is the most extensive dance and movement community outreach program in the Philadelphia region. The program annually touches the lives of over 26,000 underserved children through multiple components: in-school and after-school residencies, which include 36 weeks of high-quality, twice-weekly dance instruction integrated into each participating school's curriculum; Dynamics of Dance, school-wide interactive, energetic performances by Rock School students; City Dance, a long-term scholarship program for students of low-income families; and free tickets and transportation for 1,200 RockReach students to the annual holiday production of Classic Nutcracker.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• After school
• Day shift
• Weekend availability

Ability to commute/relocate:

• West Chester, PA 19380: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 2 years (Preferred)
• Administrative experience: 2 years (Preferred)

Work Location: In person

randomorbitinc.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, randomorbitinc.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, randomorbitinc.com is the ideal place to find your next job.