Job description
Position Details
Position Information
Recruitment/Posting Title
Program Assistant
Job Category
Staff & Executive - Administrative & Support
Department
RSDM-Interdisciplinary/Extramural P
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Assistant for the Office of Clinical Affairs within the Rutgers School of Dental Medicine (RSDM). This position will be based out of our Somerdale, NJ location and will require travel to our other two Center locations (Galloway, NJ and Northfield, NJ).
The Program Assistant coordinates and monitors the activities of staff to expedite quality patient care and facilitate the educational programs for students/residents. Assists the Dean of the Extramural Clinics with implementing quality assurance procedures, providing training and work direction for Lead Dental Assistant(s) with auxiliary services at the Dental Centers within the Extramural Clinics.
Among the key duties of this position are the following:
- Makes recommendations to the Dental Director for ways to improve and organize Center for maximum efficiency. Upon the Director’s approval, implements recommendation at all Centers within the Extramural Clinics.
- Monitors the preventive maintenance schedule of all Center Equipment. Receives reports of equipment malfunctions or breakdowns, makes appropriate alternative arrangements and makes provisions for repairs. Ensures preventive maintenance schedules are maintained at all Centers with the Extramural Clinics.
- Provides chairside assistance on an as needed basis.
- Under the direction of the Assistant Dean for Extramural Clinics, requests quotes and orders equipment/supplies necessary for facility operation.
- Monitors and updates all RSDM Extramural Clinics infection control and environmental safety policies and procedures, and ensures compliance with Federal, State and University requirements, including updates of the Exposure Control Plan and Infection Control Manual based upon new recommendations from OSHA, CDC, OSAP and current review of the literature on infection control procedures and practices.
- Maintains quarterly biological monitoring and swab testing results for the Extramural Clinics.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Exempt
Grade
20S
Position Salary
Annual Minimum Salary
51688.000
Annual Mid Range Salary
61720.000
Annual Maximum Salary
73062.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree in Business Administration or a related field plus one (1) year of experience as a lead dental assistant, office manager or center coordinator.
- Additional related experience may be substituted for the degree on a year-for-year basis.
Certifications/Licenses
- Must possess a valid CDA and Dental Radiographic Technology license issued by the New Jersey Department of Environmental Protection.
- Certification in CPR.
Required Knowledge, Skills, and Abilities
Preferred Qualifications
- English/Spanish speaking.
Equipment Utilized
Physical Demands and Work Environment
- Lift or exert force up to ten (10) pounds.
Special Conditions
Posting Details
Posting Number
22ST2924
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Off Campus
City
Somerdale
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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