Job description

Manage all purchasing and related functions for the operating and sponsored research awards for approximately 32 Principal Investigators (PIs) as well as for sales and service under the Biology Group's purview. Reconcile ledgers, prepare accounting forms, and post service unit recharges.

Percentage of Time:
100%

Shift Start:
8:00 am

Shift End:
4:30 pm

Qualifications for Position

19
Records

Qualifications

Required/Preferred

1. Demonstrated working knowledge of procurement practices.

Required

2. Demonstrated skill in Purchasing/ Accounts Payable systems, the university system experience is preferable.

Preferred

3. Demonstrated ability to use spreadsheet and database software to generate reports, including extracts from mainframe sources.

Required

4. Strong communication skills for dealing with a diverse clientele including vendors, sales representatives, principal investigators, central administrative staff and others.

Required

5. Demonstrated ability to initiate travel reimbursements.

Required

6. Skill in effecting detailed procedures with accuracy and timeliness.

Required

7. Knowledge of electronic purchasing, e-commerce and other industry practices.

Required

8. Demonstrated skill in writing clear, concise, logical, and grammatically correct business correspondence and analyses.

Required

9. Knowledge of accounting, account reconciliation, and correcting errors in accounting transactions.

Required

10. Demonstrated skill in using word processing and editing software and web-based formats.

Required

11. Strong organizational abilities in managing administrative and logistical processes.

Required

12. Ability to effectively communicate complex financial and administrative information to a diverse clientele.

Required

13. Demonstrated working ability to correctly balance ledgers and to generate adjustments in a timely fashion.

Required

14. Ability to analyze financial information from multiple sources and to generate accurate and timely reports.

Required

15. Demonstrated ability to maintain management information systems, working independently with demonstrated self-initiative.

Required

16. Interpersonal skills to maintain cooperative and effective working relationships with faculty, students, and other administrators.

Required

17. Demonstrated skill in setting priorities which accurately reflect varying levels of importance of multiple work assignments.

Required

18. Skill in working independently and following through on tasks with minimal supervision.

Required

19. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar. Ability to communicate effectively. Ability to obtain and convey information with individuals and groups of varying sizes at multiple organizational levels.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
05-31-2023

External Posting Date:

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