The PepsiCo Foods North America Global Business Services is a dynamic organization that works with all US based functions and multiple Global hubs to support internationally centralized work.

The Sr. Administrative Assistant responsibilities cover a range of duties including but not limited to:

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  Calendar management for Sr. VP of Customer Finance, including scheduling key meetings with Sector and HQ executives, and internal and external business partners both domestical and international
• Coordinate domestic and international travel for the CCO team. Manage expense reporting, ensuring accurate T&E, SAP, P-card submissions, and reconciliation
• Provide critical coordination support for executive and coordinate with direct reports (and their administrative support) enabling broader team cohesion
• Coordinate staff meetings and internal and external events as needed; supporting team cadences / meetings (e.g., notes / prompts for agenda items; proactively updating recurring events)
• Ensure Plano-based team operational success via new hire onboarding support, overseeing needed supplies, processing, and reconciling invoices to purchase orders, and secure appropriate approvals
• Manage, update, and appropriately communicate departmental documents (i.e., weekly itinerary, organizational announcements, DL lists, service anniversary lists)
• Maintain content, accuracy, and visual organization of files (or informational databases)
• Prepare and handle confidential and personnel information with the utmost trust, interface appropriately with many internal and external clients, and senior executives

• 5+ years of executive administrative support experience is a must
• Proven track record of managing multiple and competing priorities
• Must be highly organized, pay close attention to details and proactively follow-up
• Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment
• Ability to manage workload in a fast-paced and high-intensity work environment
• Must be able to flex schedule to meet work demands (ex. early mornings, after hours)
• Must be proficient in Microsoft Office suite (Outlook, Word, Excel)
• Must have strong communication, interpersonal, time management, and problem-solving skills.
• Ability to make clear and timely decisions
• Ability to develop a work schedule, set goals, create/implement action plans and monitor progress
• Must display professional maturity and ability to support and interact with all levels of management
• Proficiency with business technology (e.g. web conferencing, SAP, portals, etc)
• Proficiency in the use of office equipment such as a computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer)

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  The expected compensation range for this position is between $50,000 - $75,000 based on a full-time schedule
• Location, confirmed job-related skills and experience will be considered in setting actual starting salary
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan