PRIMARY PURPOSE
Maintain the accounting for the following companies:

Lang Masonry Contractors D&D Lang Holdings LLC

EZ Grout Corporation DL Rental LLC

Wolf Creek Contracting DLEZ Real Estate

Buckeye Construction & Restoration Malta Industrial Complex

3 Promise Labor Services Malta Industrial Park

Malta Dynamics Lang Masonry Properties

JVS Masonry Lang Masonry Real Estate

Buckner & Sons Masonry Water Captive Inc

Watertown Enterprises JNL Ventures

Lang Masonry Group

ROUTINE DUTIES:

Month End Closings:

• Generate monthly standard and recurring journal entries.
• Enter, post, and save all journal entries into the system.
• Populate financial statements.
• Assist in work in process calculations.
• Support reconciling accounts.
• Create a Paid Register.
• Update monthly scorecards.
• Report financials to shareholders
• Analyze the P/L and determine why costs increased/decreased.
• Analyze the B/S and update the company reconciliation monthly.

New accounts:

• Create GL accounts, product codes, unit codes.

Bank Accounts:

• Access all accounts via bank websites daily to maintain positive balances.

Bank Reconciliations:

• Complete monthly bank reconciliations.

Daily/Monthly Spreadsheets:

• Maintain, update, and utilize the following spreadsheets:
• LOC and cash forecast: use to enter all cash ins & outs for AP/AR and Payroll daily.
• Inventory Cash flow: use for scheduling payments, documenting payments and
• creating journal entries.
• Balance Sheet and P/L: update templates as needed for new accounts and
• generate for month end.
• Period Close Checklist: use for month end procedures.
• Company reconciliations: use for month end procedures.
• WE IC loan interest: use to book monthly AP.
• Intercompany loan tracking, interest billing.
• Rental Income Payment Record: use to record rental income.
• Property by parcel listings: update real estate taxes when needed.
• Accrued Sales Tax: use to record accrued sales tax.
• Accrued AP: use for month end procedures.
• Intercompany eliminations and balances: use for tax auditing.
• Fuel: use to document equipment fuel purchases.
• Scorecards: use for month end procedures.

Roll Accounting Periods:

• For all Timberline companies: (When notified the prior month end is complete for all companies)
• Post, roll and save files for all applicable modules.
• Notify accounting department via email when complete.
• For Syteline Companies: (First thing on the first working day of new month)
• Post all journals thru the end of the month.
• Generate and save all monthly reports to folders.
• Change accounting period.
• Notify email group Syteline Users via email when complete.

AP Invoices:

• Process all incoming AP invoices through the appropriate software (Pvault, Timberline, Syteline)
• Match POs to invoices (EZG/MD)
• Obtain approval for non-PO invoices (EZG/MD)
• Monitor invoices for misuse.
• Calculate and accrue use tax when applicable.
• Reconcile vendor statements.
• Answer/Respond to any correspondence pertaining to AP. Emails, phone calls, mail.
• Contact vendors for missing or incorrect invoices.
• Forward MIC monthly utility bills to Bobbie.
• Create, submit, and process intercompany disbursements.

Vendors:

• Create, update and maintain vendor files in Timberline & Syteline.
• Request W9’s from all new vendors before processing any invoices.

AP Checks:

• Process a weekly AP check run and any on-demand checks.
• Print, Scan, Stuff, Add Postage, and Mail.
• Upload to Positive Pay at the bank.
• Enter payments into Cash Flow sheet.

AP Wires/ACHs:

• Produce wire requests to the bank via email and pay for AP invoices via ACH/online/phone.

1099s:

• File, reconcile, maintain, and keep up to date on rules/laws annually.

Sales & Use Taxes:

• Add, File, reconcile, maintain, and keep up to date on rules/laws.

Tax Exempt Certificates:

• Upload customers' tax-exempt certificates onto Cert Capture website.

Corporate Taxes:

• Process payments, coordinate signatures, scan, file, and mail.

Shareholders Taxes:

• Process payments, coordinate signatures, scan, file, and mail.

Cash Receipts:

• Enter all incoming non-AR cash into Syteline and Timberline for all my responsible companies.
• Substitute/Back-up for all other companies.
• Notify of cash received via ACH/wire or received from the Malta locations.
• Substitute/Back-up for Administrative Assistant on all companies.
• Update payment log spreadsheet & cash flow spreadsheets.

KNOWLEDGE:

• General office accounting
• Works with multiple different companies

REQUIRED SKILLS:

Computer

Microsoft Excel

Communications

Math

People skills

ABILITIES REQUIRED FOR THE JOB:
Detail oriented

Well organized

Work on multiple tasks at one time

Work on multiple companies at one time

Be swift to change.

EDUCATION and EXPERIENCE
Education: Bachelors in Accounting (4 year degree)

Specialized Training: Accounting

Previous Experience: 1 - 3 years as an accountant

BENEFITS:

Health Insurance

Vision, Dental, AD&D

Company provided Life Insurance

401K match

Paid leave

Professional development

Referral bonus

Flexible Spending Account

CORE VALUES:

Value Honesty

Amazing Judgment

Leading by Taking Action

Unified Team

Exceeding Customer Expectations

Swift to Change