Join the team at South Central College! Our mission is to provide an accessible and inclusive learning environment that cultivates student success and advances regional economic development. Our vision is to be the region’s leading institution in preparing students for the global marketplace by creating an inclusive environment and providing academic, technical, and professional resources to pursue their chosen career, educational, and personal goals.

Working Title: Accounts Receivable Technician
Job Class: Accounting Technician
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/08/2023
• Closing Date: 05/19/2023
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / S Central TC Mankato-AFSCME
• Division/Unit: MnSCU S Cntrl Mankato TC / MnSCU S Cntrl Mankato TC Class
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift; 8:00am - 4:30pm. Summer hours between 5/10/23 - 8/15/23 will be Monday - Thursday 7:00am - 4:30pm and Friday 8:00am - 12:00pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.47 - $28.93 / hourly; $42,741 - $60,405 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 207 - Technical/AFSCME
• Work Area: Finance and Operations - Business Office
• Location: North Mankato, MN Campus
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The Accounts Receivable Technician administers and maintains the South Central College’s accounts receivable. The Accounts Receivable Technician provides financial information, instructions and support to students regarding their financial obligation to the college; provides financial information to non-profit and outside governmental agencies, companies and other college personnel; adheres to the Family Educational Rights and Privacy Act (FERPA) and provides guidance to other office staff relating to FERPA and the interpretation of other rules and regulations relating to the Minnesota State System, Department of Education, and Minnesota Department of Revenue.

Responsibilities include customer service to students, invoicing, monitoring the financial aid disbursement, student communications, third-party billings, tuition waivers and refunds processes; collection processes; reconciling PSEO, private scholarships, veterans’ funding and other awards. This individual will be responsible for maintaining confidentiality and credibility with the community served.

RESPONSIBILITIES AND RESULTS

• Responsible for determining which students have not met payment criteria in registration cancellation process.
• Responsible for registration cancellation process and notifying students of cancellation.
• Responsible for sending invoices to all students at the end of the semester (past due) or students that withdraw throughout the semester.
• Manage the collection process with the Minnesota Department of Revenue for any students with past-due amounts per Minnesota State policies and procedures.
• Responsible for third-party billings where student’s bill is to be paid by a company or third party.
• Process employee waivers for tuition approved by Human Resources or student waivers for tuition and fees generated by student affairs.
• Responsible for Title IV refund collections.
• Responsible for reconciling PSEO payments received with registration data gathered from the Department of Education.
• Respond to 1089T inquires and follow up communications.

2. Responsible for accounts receivable activities to all non-student accounts.

• Coordinate all invoicing for all other areas of the institution.
• Either enter these charges or work with support staff to delegate authority to create charges within the Minnesota State Accounts Receivable System.
• Monitor unpaid receivables and continue to bill until we turn overdue accounts over to the Minnesota Department of Revenue.
• Complete write off process for any debt deemed uncollectable.

3. Coordinate and monitor the printing and disbursement of financial aid and agency-offset checks.

• Work with financial aid staff to ensure accuracy of financial aid awards and loans.
• Reconcile scholarship and agency awards from source systems with the amounts awarded to individual student accounts per Minnesota State AR system.
• Coordinate the entering of agency awards in the Minnesota State system and the subsequent accounts receivable billings to the agencies.
• Coordinate the matching of financial aid documents to financial aid coverage checks, direct deposits.

4. Coordinate all collection activities with Minnesota Department of Revenue (MDOR).

• Determine overdue accounts and mail collections warning letter to past-due accounts nearing the deadline to turnover to collections.
• If account responds to warning letter, set up internal payment plan to collect the account.
• If there is no response, turn account over to MDOR for collections.
• Work with MDOR to coordinate any subsequent collections from accounts.

5. Coordinate and monitor the refund process created by student withdrawals/waivers.

• Work with registration and financial aid staff to calculate refund amounts due to students.
• Work with financial aid to calculate and determine any changes in financial aid awards that affect the student’s refund and/or balance owed to the institution.
• Coordinate and mailing of all refund checks or direct deposits to students or third parties any refund due to student or third parties or begin with the collection process if the student owes.

6. Set up and/or assist with tuition and fee tables, AR tables and the year term calendar done on a yearly basis within the Minnesota State AR system.

7. Coordinate student payment plan process.

• Review payment plan options with supervisor annually.
• Communicate payment plan options to students.
• Enter and reconcile payment plans.

Minimum Qualifications

• 1-Year of data entry or customer service experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records and reports; locate errors; and recommend solutions to procedural or other fiscal problems.
• Knowledge of governmental or private accounting systems, sufficient to query and compile records and reports, and assist with preparation and maintenance of spending plans, financial status reports and budget requests.
• Working knowledge of Microsoft Office or other electronic spreadsheets, word processing software, computers and other office equipment such as calculators.
• Mathematics skills sufficient to calculate, review and reconcile data and balance accounts.
• Ability to design, interpret and explain work procedures and operations and provide advice on fiscal policies and procedures.

Preferred Qualifications

• 2-year degree.
• 1-year experience with accounting data entry and accounts receivables.
• Working experience with computerized accounting system.

Additional Requirements

South Central College is unable to sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State’s Vehicle use criteria and consent to Motor Vehicle Records check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Stephanie Gates at stephanie.gates@southcentral.edu or 507-389-7277.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Stephanie Gates at stephanie.gates@southcentral.edu.

About Minnesota State South Central College

South Central College's mission is to provide an accessible and inclusive learning environment that cultivates student success and advances regional economic development. Our vision is to be the region’s leading institution in preparing students for the global marketplace by creating an inclusive environment and providing academic, technical, and professional resources to pursue their chosen career, educational, and personal goals.

Why Work for Us

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.