Administrative Asst Sr (West)

Description

Administrative Asst, IV

Job Summary

A professional Administrative Assistant to provide overall administrative support to the Director of IT within the Gas Technology Solutions Organization. The Administrative Assistant will need to build a close partnership with the Director and the leadership team. Will need to be an exceptional brand manager to uphold Southern Company’s values, complement the Director’s work style, and operate with the utmost poise and professionalism. Will be an invaluable asset with the skills to manage multiple demands and support the Director, the leadership team, and organization with excellence.

Administrative Asst, IV – Essential Duties Include

• Maintain the Director’s schedule and manage a complex, fluid calendar with forethought,
• proactively addressing scheduling conflicts in a timely manner
• Primary timekeeper for all of Application Development
• Serve as the first line of support for employee timekeeping questions, assistance, and resolving
• issues
• Prepare monthly procurement card expense statements in Oracle iExpense for the Director and
• leadership team as well as assist associated staff with questions and issues.
• Process Application Development invoices as requested and resolve invoice disputes as needed
• Make travel arrangements on behalf of the Director and leadership team
• Plan and schedule a variety of meetings and events
• Assist with the interview process, scheduling candidates and team members, managing all
• documentation
• Assist in Onboarding new employees to the Application Development group by updating distribution lists, ensuring equipment is ordered and delivered, badge requests, parking, and MARTA requests, etc.
• Ensure compliance with Corporate Guidelines, General Accounting Procedures, and Sarbanes
• Oxley initiatives for all administrative responsibilities
• Serve as a project coordinator for administrative projects and initiatives
• Capture meeting minutes and enter action items into Microsoft One Note
• Assist in maintaining the Departmental TEAMS sites
• Maintain departmental Outlook distributions lists
• Track corporate computer assets within the organization and ensure proper billing
• Order office supplies and computer equipment as needed
• Assist with employee new hire onboarding for administrative tasks and duties
• Assist in pulling information and creating presentations for various business needs
• Provide care for employees in times of sickness and bereavement
• Act as backup for executive assistant as needed

Skills/Experience

• High School diploma is required, Bachelor’s degree preferred
• Secretarial/Administrative Certification desired, but not required
• 3 years providing administrative support to senior management
• 3 years working in a corporate environment
• Experience working with executive management and their assistants
• Advanced level computer knowledge and skills using office applications (i.e., Excel, Outlook,
• PowerPoint, TEAMS, One Note, SharePoint, and Word)
• Experience supporting an IT or technical department is a plus
• Prior working experience at Southern Company or working for a Fortune 500 company is a plus

Required Behavior & Skills

• Oral Communication: This role requires that you are an exceptionally, effective communicator. You must have experience and be comfortable communicating with executives, colleagues, business partners, and vendors at all levels with projected confidence. Strong communication skills will ensure you’re a trusted resource in your interactions with external and internal partners.
• Written Communication: This role requires the production of error free, grammatically correct, polished, and professionally written communications of all types.
• Work Ethic & Initiative: This role requires you to possess a strong work ethic. Assignments can be given on short notice with quick turnaround expectations. You must be a self-starter with a high degree of initiative who takes complete and total ownership of their responsibilities. You must possess excellent time management skills.
• Organization: This role requires exceptional organization skills. You must be detail-oriented and should always be thinking 3 steps ahead.
• Confidentiality: This position has access to both corporate and employee confidential information. You must always maintain the highest level of confidentiality and discretion.
• Teamwork: This position requires a total commitment to teamwork. You must possess the ability to build and maintain strong working relationships with the Director, their leadership team, and the other administrative assistants within the Technology Organization. You must be a team player who is customer focused, service oriented, and committed to going above and beyond to ensure the success of the entire team.
• Decision Making: You must be able to independently determine priorities and make sound judgements concerning the executives time and resources. You should be able to independently determine when to act and when to seek input from the Director.
• Problem Solving & Critical Thinking: You should utilize skills for solving problems, thinking critically, and recognizing roadblocks before they arise.
• Business Acumen: This position requires the ability to stay up to date on the complexities and nuances of the businesses your leader oversees. You must be able to demonstrate a basic understanding of the organization’s roles, responsibilities, and current priorities.

Reporting Relationship

• This position reports to the Director, IT Application Development

#LI

Southern Company (NYSE: SO) is a leading energy company serving 9 million customers through its subsidiaries as of Jan. 1, 2019. The company provides clean, safe, reliable and affordable energy through electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company serving wholesale customers across America, a leading distributed energy infrastructure company, a fiber optics network and telecommunications services . Southern Company brands are known for excellent customer service, high reliability and affordable prices below the national average. For more than a century, we have been building the future of energy and developing the full portfolio of energy resources, including carbon-free nuclear, advanced carbon capture technologies, natural gas, renewables, energy efficiency and storage technology. Through an industry-leading commitment to innovation and a low-carbon future, Southern Company and its subsidiaries develop the customized energy solutions our customers and communities require to drive growth and prosperity. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and govern our business to the benefit of our world. Our corporate culture and hiring practices have been recognized nationally by the U.S. Department of Defense, G.I. Jobs magazine, DiversityInc, Black Enterprise, Forbes and the Women's Choice Award. To learn more, visit www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Type: Standard

Primary Location: Georgia-Metro Atlanta-Atlanta

Operating Company: Southern Company Services

Job Type: Standard

Travel (Up to...): Yes, 25 % of the Time

Union Covered: No

Work Location(s):

Southern Company Gas Headquarters (10Atlanta)

10 Peachtree Place

Atlanta, 30309

Req ID: SCS2011227