What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

We are hiring immediately for an Administrative Coordinator to join the UTHealth Department of Biochemistry and Molecular Biology in Houston, TX 77030. In this position, you will support the department with general administrative office functions, ensuring smooth daily operation! This is an excellent opportunity to join a high performing team. Ideal candidate for this role will have working knowledge of Microsoft Office and previous experience processing travel.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Provides general business and financial operations support to the Department of Biochemistry & Molecular Biology under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices.

Position Key Accountabilities:

• Assists faculty in planning and coordinating weekly department research seminars for local and out of town guest speakers and internal workshop presentations. This involves communicating with incoming guest speakers to gather information to set up Vendor ID, booking hotel, maintaining speaker and expense logs, corresponding with faculty, lab researchers, guest speakers, and following seminar and workshop guidelines. Furthermore, this position would create and post flyers, schedule/order meals, setup and cleanup meal events, and process official function forms.
• Assist with planning and coordinating annual department functions, such as annual research retreat, annual holiday party and research symposiums, as needed.
• Assists in poster printing for research presentations and conferences.
• Assists in annual equipment inventory and annual space survey.
• Assists with new and separated employees and visitors in the areas of: badge access/inactivation; key distribution and collection; managing departmental pictorial directory and department contact lists.
• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
• Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
• Maintains office supplies and equipment.
• Screens calls and emails and receives and directs visitors. Distributes mail.
• Assists with parking contracts, long distance codes and copier codes for new employees.
• May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
• Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority.
• Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
• Other duties as assigned.