Job description

NOTICE: INDEED APPLICATIONS WILL NOT BE CONSIDERED, ALL APPLICANTS MUST APPLY DIRECTLY AT AVONPARK.CITY

Under the general supervision of the Code Enforcement Supervisor, skilled position responsible for complex clerical and administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receives, reviews, verifies, and routes code enforcement complaints from the general public in various formats including verbal, in-person, via telephone, fax, email or regular correspondence.

• Assists customers with general code enforcement and zoning issues.

• Coordinates with Code Enforcement officers.

• Prepares and mails courtesy letters when the office receives a complaint.

• Maintains code enforcement automated data base.

• Prepares and assists with presentations.

• Reviews and completes code enforcement research for open code enforcement cases and liens.

• Assists the Code Enforcement Supervisor in daily operations when necessary.

• Performs duties of an administrative nature for the supervisor.

• Assists and is the back up for the Code Enforcement Supervisor coordinating the Special Magistrate meeting schedules, posting of public notices, preparation of agendas, production and distribution of agendas and minutes.

• Files letters, reports, and related information in the prescribed manner.

• Prepares check requisitions, purchase orders, and purchasing card documentation regarding title searches, bids, survey, legal advertisements and other materials and services required by the division.

• Refers callers to other employees, officers or departments as needed.

• Consistently follows City policies and procedures.

• Maintains a professional and safe unit and work area adhering to established safety policies and the image desired for the organization.

• Responds productively to change and performs all other tasks as directed.

KNOWLEDGE/SKILLS/ABILITIES:

• Knowledge of Business English, spelling and punctuation.

• Knowledge of office practices and procedures.

• Knowledge of computer operations pertaining to administrative office work, word processing, and spread sheets.

• Ability to prepare complex documents and compose letters and memorandums.

• Skilled in recording and transcribing information at a normal rate of speed.

• Ability to make decisions in accordance with departmental rules, regulations and policy.

• Ability to establish and maintain an effective working relationship with co-workers, managers, supervisors, directors, elected officials, vendors and the general public.

EDUCATON:

· Graduation from an accredited high school or possession of an acceptable equivalent diploma (GED) and two (2) years of administrative/clerical skills required. Computer skills required.

WORK ENVIRONMENT:

Must be able to remain in a stationary position for 50% of the time. Must be able to frequently position self to reach files and other office items located on low shelves or the floor. Must be able to inspect and assess daily email and postal mail correspondence. Frequently communicates with the public, vendors, and co-workers. Must be able to exchange accurate information in these situations. Frequently operates various types of office equipment to include, but not limited to a computer and copy machine. Occasionally ascends/descends stairs. Rarely moves materials and office equipment weighing up to 25 lbs. Constantly works in an indoor environment. Rarely works in inclement outdoor weather conditions.

SPECIAL REQUIREMENT:

This position is a Disaster essential position, and may be required to report for work when a declaration of emergency has been declared in The City of Avon Park.

The City of Avon Park employment applications must be filled out in entirety. Applications are located at www.avonpark.cc within the Human Resources Department.

The City of Avon Park is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ethnicity, disability,

genetic information, marital status, or status as a protected veteran. Preference will be given to preference-eligible veterans in accordance with applicable law.

Job Type: Full-time

Pay: $14.42 - $17.20 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Work Location: In person

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