Now Hiring! PeopleShare Philadelphia is hiring for an experienced Executive Assistant to support the CEO and Board of Directors for a mission driven Nonprofit Organization!

Job Details for Executive Assistant:

• Schedule: Monday-Friday, 8:30am - 5:00pm
• $75,000 - $80,000
• Direct Hire!

Job Responsibilities & Description for Executive Assistant:

• Provides strategic, operational, and administrative support for the CEO, Board of Directors, as well as internal and external constituencies.
• Manages a wide range of matters of organizational importance and is responsible for the central coordination of all functions and activities in the CEO's office.
• Manages the schedules, planning, communications, and operations of the Board of Directors and Board Committee meetings.
• Serves as point of contact for various constituency groups served by the organization and provides internal coordination and leadership on administrative matters.
• Provides a bridge for smooth communication between the President's Office and internal departments, demonstrating leadership to maintain credibility, trust, and support.
• Maintains the CEO's calendar. Anticipates and manages preparation needs for the President and other organizational meetings/events. Provides CEO with pre-meeting/event materials and provides follow-up post-event/meeting.
• Collaborates with the CEO to ensure all governing responsibilities are addressed by the Board.
• Prepares board minutes and maintains records and documentation for the Board of Directors.
• Reviews, updates, and maintains corporate and governance documents (by-laws, articles of incorporation, conflict of interest, and board statement of expectations).
• Completes ad-hoc projects on behalf of the CEO, including high-level, confidential, and personnel assignments.
• In consultation with the CEO attends events, relevant professional meetings, and conferences.
• Prepares and manages the budget relating to the President's Office and Board.
• Provides administrative support, including calendar coordination for Chief Program Officer and Chief Administrative Officer.

Job Requirements for Executive Assistant:

• Bachelor's Degree Preferred
• Ten (10) to fifteen (15) years' experience working in a high-level support-oriented role.
• Experience working with a Board of Directors and Foundation
• Proficiency in Windows operating environment, along with current Microsoft Office Suite, database management

PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs in Pennsylvania (PA) - King of Prussia, Center City Philadelphia, West Chester, Norristown, Conshohocken, Horsham, Lansdale, Montgomeryville, Hatboro, Wayne, Malvern, Media, Plymouth Meeting, Exton, Collegeville, Oaks, Phoenixville, Royersford, Pottstown, Media, Chester, and the Main Line. We have openings for receptionist, data entry, customer service, collections, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, forklift, machine operators, maintenance mechanics and office managers.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #ind3