Client: Well-Known Bio-Technology Organization
Role: Executive/Business Administrator
Salary: $110,000 - $130,000/annually + Benefits & Bonus

Location: Manhattan, NY - Madison Square Park - Hybrid (3 days a week in office - Tuesday - Thursday)

Job Description:

• Provide full range of administrative support to the Chief Executive Officer (CEO) and other members of the executive team

o Coordinate multiple calendars and assist with scheduling and organizing meetings and speaking engagements (remote and in-person).

• • Arrange for travel and accommodations for the CEO, Board of Directors, and other members of the executive team.

  • Plan, coordinate, organize and help at internal and external company meetings, events, and celebrations.

  • Coordinate and prepare meeting materials, including meeting agendas and pre-read preparation/distribution, note-taking, and assembling/editing PowerPoint presentations.

  • Arrange team lunches/dinners and off-site meetings.

  • Manage assigned expense reports, ensuring timely and accurate submission.

• Serve as the office coordinator for our New York City office

o Establish and maintain office-related systems and processes.

• • Serve as the primary in-office contact for the company, greeting employees, visitors, and other guests entering and exiting the office.

  • Serve as primary liaison for office-related vendors.

  • Order hardware for the office (computer equipment, telephones, etc.) and other office equipment and supplies.

  • Receive and sort mail and other general office correspondence.

  • Maintain a work space that supports the employees and is conducive to productive work product.

• Support Business Operations function in establishing and managing key legal, financial, human resources, and other operational programs and processes

o Establish and lead document management system and processes for corporate documents, including contracts, purchase orders, invoices, and other key financial documents.

• • Serve as the administrator and point person for electronic documentation repository, including set up and training of new users on platform.

  • Support software procurement efforts, as needed.

  • Support other ad hoc organizational projects for the Business Operations team and the company as a whole, as needed.