Management Trainee
Full Time
Philadelphia, PA 19102
$44,140 - $52,970 a year
Posted Today
Job description
This is government administration work at the trainee level. Employees in this class learn the principles, practices and techniques required to perform management-level work of an assigned City department in a particular specialty area. Employees are selected and assigned based on the educational requirements for the specific position. Employees in this class complete a training program that includes assignment to various duties, attending training sessions, participating in projects and other tasks designed to familiarize them with the operations of city government. Assignments vary in nature and increase in difficulty as the employee gains experience. Work is performed under the direction of a higher level manager.
Union Code
N. Non-Represented
FLSA Code
Exempt
Minimum Requirements
Minimum Training, Education & Experience
The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within nine months of the application deadline (March 8, 2024) will be admitted to this examination. Candidates may not be hired until all requirements have been satisfied. Candidates must indicate their anticipated graduation date.
1. EDUCATION :
Completion of a bachelor’s degree program at an accredited college or university with major course work in an academic discipline appropriate to the job assignment.
SPECIALTY — Personnel
MAJOR COURSE WORK IN
Human Resources Administration, Industrial Relations, Personnel Administration, Psychology, Industrial Psychology, Tests and Measurement, Labor Relations, Employment Relations, Legal Studies, Communications, Business Administration, Political Science, Government Administration, Organizational Development/Leadership, or a related area;
OR
Completion of any Bachelor’s Degree program AND current enrollment in a Master’s of Public /Government Administration program or Human Resources and Employment Relations program at an accredited college or university and the completion of 9 credits in the specified Master’s program.
SPECIALTY — All Specialties
MAJOR COURSE WORK IN
Government Administration, Public Administration, or a related area.
NOTE: For the Personnel Specialty only, completion of any Bachelor’s Degree from an accredited college or university and one of the following valid certifications meets the education requirement:
NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions. In accordance with Civil Service Regulation 11.032 – Selective Factor Certification – the appointing authority may request certification of eligible candidates with one or more of the required degrees to fill specific positions in this class. Certification to fill such position will be made from the two highest ranking eligible candidates on the eligible list who possess the specified degree or certification.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within nine months of the application deadline (March 8, 2024) will be admitted to this examination. Candidates may not be hired until all requirements have been satisfied. Candidates must indicate their anticipated graduation date.
1. EDUCATION :
Completion of a bachelor’s degree program at an accredited college or university with major course work in an academic discipline appropriate to the job assignment.
SPECIALTY — Personnel
MAJOR COURSE WORK IN
Human Resources Administration, Industrial Relations, Personnel Administration, Psychology, Industrial Psychology, Tests and Measurement, Labor Relations, Employment Relations, Legal Studies, Communications, Business Administration, Political Science, Government Administration, Organizational Development/Leadership, or a related area;
OR
Completion of any Bachelor’s Degree program AND current enrollment in a Master’s of Public /Government Administration program or Human Resources and Employment Relations program at an accredited college or university and the completion of 9 credits in the specified Master’s program.
SPECIALTY — All Specialties
MAJOR COURSE WORK IN
Government Administration, Public Administration, or a related area.
NOTE: For the Personnel Specialty only, completion of any Bachelor’s Degree from an accredited college or university and one of the following valid certifications meets the education requirement:
- Certified Compensation Professional (CCP) or a Certified Benefits Professional (CBP) issued by World At Work
- Certified Employee Benefits Specialist (CEBS) issued by the International Foundation of Employee Benefit Plans
- Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) by the Human Resources Certification Institute (HRCI)
- Certified Professional (SHRM-CP) or Senior Certified Professional (SHRM-SCP) by the Society for Human Resources Management
NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions. In accordance with Civil Service Regulation 11.032 – Selective Factor Certification – the appointing authority may request certification of eligible candidates with one or more of the required degrees to fill specific positions in this class. Certification to fill such position will be made from the two highest ranking eligible candidates on the eligible list who possess the specified degree or certification.
Physical & Medical Requirements
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Required Licenses & Certifications
Other Requirements
TRANSCRIPT
REQUIREMENTS
Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.
Candidates MUST submit a copy of their license, registration or certification.
If you have ever submitted a paper transcript, license, registration or certification for any City of Philadelphia civil service examination, you have to submit another document
Option 1 – Upload a paperless transcript, license, registration or certification – One time only!
You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.
Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2 – Submit a paper transcript, license, registration or certification – Separate document required for each application
If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.
Mailing address for paper transcript and other required materials
Nathan Vader Wyse
City of Philadelphia Office of Human Resources
1401 JFK Blvd., Ste. 1530
Philadelphia, PA 19102-1675
Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.
Candidates MUST submit a copy of their license, registration or certification.
If you have ever submitted a paper transcript, license, registration or certification for any City of Philadelphia civil service examination, you have to submit another document
Option 1 – Upload a paperless transcript, license, registration or certification – One time only!
You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.
Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2 – Submit a paper transcript, license, registration or certification – Separate document required for each application
If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.
Mailing address for paper transcript and other required materials
Nathan Vader Wyse
City of Philadelphia Office of Human Resources
1401 JFK Blvd., Ste. 1530
Philadelphia, PA 19102-1675
Equivalency Statement(s)
Completion of any bachelor’s degree program including coursework determined by the Office of Human Resources to be equivalent to the specified coursework.
Application Details
Application Procedures
CITY
OF
PHILADELPHIA
APPLICATION
INFORMATION
Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.
1. You
must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.
2. Notification of application approval, disapproval, and testing dates will be sent within the three-week period prior to
June 8, 2023.
Applicants are responsible for regularly checking their email and providing any additional information requested or application status appeals within the two-week period listed in the notice.
3. The analyst responsible for reviewing applications and additional documentation for this job opportunity is
Nathan Vader Wyse
City of Philadelphia – Office of Human Resources
1401 JFK Blvd., Room 1530
Philadelphia, PA 19102-1675
Phone: 215-686-2345
Fax: 215-686-0861
Email: nathan.vader@phila.gov
4. For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov
Notes to Applicants
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here:
https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What We Offer:
Impact –
The work you do here matters to millions.
Growth – Philadelphia is growing, why not grow with it?
Diversity & Inclusion – Find a career in a place where everyone belongs
Benefits - We care about your well being
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: www.phila.gov/humanrelations
The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Equal Employment Opportunity / Affirmative Action Unit of the Philadelphia Department of Labor at 215-683-5085. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.
New employees hired after September 1, 2021, must be vaccinated. New employees must either be fully vaccinated or have received one dose (if receiving a two-dose vaccine) by their start date with the City and will have a 30-day grace period to become fully vaccinated. During this grace period, these employees will be required to double-mask in City offices. To find a vaccination clinic near you, please visit phila.gov/vaccine.
As a condition of employment with the City, any person offered employment shall be required to certify that such person either is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the City; or has voluntarily entered into a payment agreement with the City. For so long as the person is employed by the City, the amount of the payment as set forth in the payment agreement (not to exceed, for any pay period, twenty percent (20%) of the person’s gross pay for such period, without the person’s consent) shall be withheld from each paycheck until such payment agreement is fully satisfied.
New employees hired after September 1, 2021, must be vaccinated. New employees must either be fully vaccinated or have received one dose (if receiving a two-dose vaccine) by their start date with the City and will have a 30-day grace period to become fully vaccinated. During this grace period, these employees will be required to double-mask in City offices. To find a vaccination clinic near you, please visit phila.gov/vaccine.
As a condition of employment with the City, any person offered employment shall be required to certify that such person either is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the City; or has voluntarily entered into a payment agreement with the City. For so long as the person is employed by the City, the amount of the payment as set forth in the payment agreement (not to exceed, for any pay period, twenty percent (20%) of the person’s gross pay for such period, without the person’s consent) shall be withheld from each paycheck until such payment agreement is fully satisfied.
Such person shall also be required to certify as a condition of employment that he or she is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the Philadelphia Gas Works (PGW) or has voluntarily entered into a payment agreement with PGW.
Failure to enter into a payment agreement shall result in the cancellation of the appointment and removal from the certification. The name of the eligible candidate will be returned to the eligible list.
Only an on-line application will be accepted for this exam. Paper applications will not be accepted.
Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.
For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at
hrhelpdesk@phila.gov
ALL Applications must be received by the end of business on
May 26, 2023.
Your application will be rejected and you will be disqualified from competing in this examination if you:
1) Do not provide your complete and accurate social security number.
2) Attempt to practice fraud or deception in the preparation of this application
All correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct
If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add
Phila.OHR@phila.gov to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.
Please call the Office of Human Resources at 215-686-0880 or email
hrhelpdesk@phila.gov if you have any questions.
Information concerning employment with the City of Philadelphia may be found at:
http://www.phila.gov/personnel
http://www.phila.gov/personnel/ExamsFAQ.html
Facebook:
http://www.facebook.com/CityofPhiladelphiaJOBS
Twitter:
http://twitter.com/PHLCityJobs
HIRING
BONUS
– Employees may be eligible for a lump sum hiring bonus of $2,000.
To be eligible for the Hiring Bonus employees must be assigned to the Office of Human Resources and must possess a Masters degree at the time of appointment in Human Resources Administration, Industrial Relations, Personnel Administration, Industrial Psychology, Management, Business Administration, Public Administration or a related field.
The bonus will be paid in two parts: $1,000 after the employee has completed three months of satisfactory full-time probationary employment and $1,000 after the employee has completed twelve months of satisfactory full-time employment. The employees must meet all requirements contained in civil service regulation 6.32 to receive the bonus.
ELIGIBLE LIST
OPEN
-
COMPETITIVE
: Only an Open-Competitive eligible list will be established as a result of this examination. Permanent City employees will receive no promotional preference in this examination.
PERIODIC ELIGIBLE LIST :
The examination for this class is announced on a periodic basis. The eligible list established as a result will be merged as candidates are tested.
Candidates who pass a periodic examination may not apply for the same examination as long as the candidate’s name remains on the eligible list. Candidates who fail or those who pass and whose names are subsequently removed from the eligible list for a periodic examination may apply for the examination again 180 days following the last date on which the candidate took the examination. If a candidate takes an examination sooner, the candidate will be considered examined in error. The candidate’s test papers will not be scored.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
PERIODIC ELIGIBLE LIST :
The examination for this class is announced on a periodic basis. The eligible list established as a result will be merged as candidates are tested.
Candidates who pass a periodic examination may not apply for the same examination as long as the candidate’s name remains on the eligible list. Candidates who fail or those who pass and whose names are subsequently removed from the eligible list for a periodic examination may apply for the examination again 180 days following the last date on which the candidate took the examination. If a candidate takes an examination sooner, the candidate will be considered examined in error. The candidate’s test papers will not be scored.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
RESIDENCY
WAIVER
: The Civil Service Commission has waived the usual requirement that candidates must be residents of Philadelphia for one year prior to appointment.. Establishment of residency in Philadelphia will be required no later than one (1) year after appointment
.
PREFERENCE
FOR
PHILADELPHIA
RESIDENTS
:
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding June 8, 2023, you are eligible to claim residency preference.
To receive such preference, candidates must respond to the question regarding residence later in this form.
The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.
U.S. VETERAN’S
PREFERENCE
:
Ten points for veteran’s preference will be added to the scores of eligible veterans who apply for Open-Competitive tests and pass the examination. You must be honorably discharged from the U.S. armed forces. Attach a DD214, member 4, to your application if you wish your eligibility to be reviewed. Spouses of disabled or deceased veterans may also be considered.
LEGACY
PREFERENCE
:
The children or grandchildren of Philadelphia Firefighters or Police Officers who were killed or died in the line of duty shall be accorded a preference in Open-Competitive civil service entrance examinations. Candidates who qualify for this preference and who take and pass Open-Competitive civil service examinations shall have ten points added to their final score. The candidate must successfully pass all parts of the examination before points are awarded.
NATIONAL VOLUNTEER SERVICE PREFERENCE :
NATIONAL VOLUNTEER SERVICE PREFERENCE :
Up to 5 additional points will be added to the examination score of any candidate who has passed the Open-Competitive examination and who has:
A. Successfully completed a term of volunteer service with Peace Corps, AmeriCorps NCCC (including FEMA Corps), or AmeriCorps VISTA
A. Successfully completed a term of volunteer service with Peace Corps, AmeriCorps NCCC (including FEMA Corps), or AmeriCorps VISTA
Such candidates will be awarded five (5) points for the completion of a two-year term of service or three (3) points for the completion of a one year term of service.
B. Successfully completed at least 450 hours of service with AmeriCorps State and National (including Teach for America).
Such candidates will have:
- 1 point added to their final score if they have completed 450 Hours of the above service.
- 2 points added to their final score if they have completed 675 Hours of the above service.
- 3 points added to their final score if they have completed 900 Hours of the above service.
- 5 points added to their final score if they have completed 1700 Hours of the above service.
The candidate must successfully pass all parts of the examination before points are awarded.
NEW ! PHILADELPHIA SCHOOL DISTRICT CAREER AND TECHNICAL EDUCATION PREFERENCE POINTS
NEW ! PHILADELPHIA SCHOOL DISTRICT CAREER AND TECHNICAL EDUCATION PREFERENCE POINTS
For exams announced after May 1, 2023, excluding Police and Fire entry level exams, candidates who successfully pass the open-competitive examination shall have up to 5 points added to their final score in accordance with Regulation 9.0670.
Only those competitors who have a passing grade in all parts of the examination shall receive additional credits to which they may be entitled. The following requirements must be satisfied for a candidate to receive additional credits for examinations.
1. Candidates must have completed and graduated from a career technical education (CTE) program of the School District of Philadelphia during the three-year period immediately preceding the examination announcement open date.
1. Candidates must have completed and graduated from a career technical education (CTE) program of the School District of Philadelphia during the three-year period immediately preceding the examination announcement open date.
2. Candidates may claim the additional credit at any time after the date that the examination is announced until 30 days after the Established List of Candidates is approved by the Director or his/her designee.
3. If the 5 additional points from the CTE preference would rank a CTE graduate above a veteran, additional points shall be applied to the CTE candidate’s passing score to rank them directly below the veteran.
4. Candidates must submit adequate documentation including high school transcript with completion of CTE Program as required by the Office of Human Resources.
Projected Exam Date
This examination will be scheduled for
June 8, 2023. Please note that this examination date is subject to change. Candidates must have access to a desktop computer, laptop, with internet access. If you do not have internet access please contact the analyst listed on this announcement
An Eligible List will be established the week of July 3, 2023. Please note that this date may change.
An Eligible List will be established the week of July 3, 2023. Please note that this date may change.
Test Review
In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call 215-686-0880 if you wish to schedule a Test Review.
Assigned to (view only)
Assigned to
Nathan Vader
Parts & Weights
Part
Computer-Based Multiple Choice Exam
Weight
100%
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