Sun Health is looking for big-hearted, invested, and thorough Operations Clerk to join our vibrant team at Grandview Terrace in Sun City, Arizona.

Why Sun Health?

Sun Health has been supporting healthcare in the West Phoenix metropolitan area for over 50 years and continues its mission to champion superior health and wellbeing through philanthropy, inspired living, and wellness programs.

Sun Health's core purpose is to empower people to enjoy living longer and more purposeful lives and our team members lead the way in education, advocacy, and care for our residents and community.

Sun Health was recently:

• certified as a Great Place to Work by our employees in 2020, 2021, and 2022
• awarded a top 10 spot on the national Fortune Best Workplaces for Aging Services™ 2020 and 2021 list, and
• awarded a Platinum award in 2019, 2020 & 2021 through the Healthy Arizona Worksites Program.

Benefits offered for this position include:

• Paid Time Off and Sick Time
• Medical, dental & vision
• 401k with immediate vesting & up to 4% employer match
• Tuition Reimbursement
• Scholarships
• Career and leadership development opportunities
• Employee Health and Wellbeing programs & rewards
• Community volunteer opportunities
• Discount Programs through The Employee Network
• Employee Association: Nonprofit supporting team members in need

A comprehensive list of benefits for the part and full-time positions can be found here: https://www.sunhealth.org/careers#benefit

• The following is only a summary of the major job duties. A full job description is available during the interview process.

Statement of Purpose: Responsible for entering data into the database or other customized software in a timely manner. Facilitate several processes controlled by the maintenance department. This position reports to the Environmental Services Director and is non-exempt from overtime pay.

Major Tasks, Duties and Responsibilities:

• Assist with the refurbishing schedule, including issuing purchase orders and scheduling all vendor work.
• Support coordination of move-in requirements with potential buyers and the Move-in Coordinator, while upholding facility standards.
• Represent both housekeeping and maintenance for the white glove efforts for new resident move ins. (Customer service excellence)
• Assist Director of Environmental Services with day-to-day tasks required for maintaining the operations of the maintenance department.
• Print and close work orders; prepare resident billing for chargeable work.
• Code maintenance invoices with correct GL codes; record all expenses on spend down reports; reconcile monthly budget; prepare monthly variance report.
• Assist finance department on a monthly basis with obtaining copies of all invoices for activity coded to the fixed asset accounts for both the Retirement and Care Centers.
• Responsible for the monthly fire drills and disaster drills. Including; scheduling, coordinating, conducting and documenting the various fire and disaster drills.
• Keep Life Safety policies, procedures work station manuals updated. Function as the life-safety coordinator.
• Responsible to track, maintain and update departmental statistics related to: MicroMain software, shop dashboards and refurbished units.
• Respond to resident requests as needed.
• Maintain records and files in a complete and orderly manner, having all supporting documentation available and all reports printed and distributed on a timely basis, as applicable.
• Assist with other projects and special assignments within the Environmental Services department, and other departments as needed.
• Make recommendations for improvement or enhancement to job processes. Work independently while understanding the necessity to communicate and coordinate work efforts with other departmental employees.
• Keep accurate and up-to-date records of office procedures.
• Promote campus and department standards in all aspects of the position. Assist the Department Director, Manager and Lead Maintenance Technician as needed.
• Put team success ahead of individual interests; contribute to teamwork by demonstrating a "will-do" attitude and by working cooperatively with others, including other departments.

Qualifications:

• Must possess strong keyboarding skills and be able to accurately type a minimum of 40 words per minute.
• High School graduate or equivalent.
• Proficient in Microsoft Office software with intermediate spreadsheet skills (Excel).