Job description

Contact: Patricia Johnson (pjohnson@northwestern.edu)

*Interested applicants should send their resume and cover letter/CV to Patricia Johnson. *

Job Description: The Business Operations Coordinator reports to the Business Office Manager and assists with financial and business operations in support of the Department of Athletics and Recreation mission.

Duties and Responsibilities

• Reconcile and report daily revenue in accordance with University financial policies and procedures.
• Assist with prompt payment of invoices, research errors and delayed transactions and respond accordingly.
• Process and submit departmental purchase order requests, vendor and contracted services payments, reimbursements, and other accounting transactions; research and follow up appropriately as problems arise.
• Become proficient in the use of Innosoft Fusion for daily, monthly, and annual reconciliation and reporting.
• Assist with managing the day-to-day operations of the Administrative Office (purchase, stock, and inventory supplies for the office, etc.).
• Assists with fiscal year beginning and end activities for a smooth transaction.
• Review and reconcile expenses and revenue on a monthly basis. Correct errors as needed.
• Maintain physical and e-file system for the Business Office, including payroll, expense reports, purchase orders, reimbursements and other financial documentation in accordance with University policy for records retention.
• Perform other work as assigned.

Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• Prior experience handling money, credit card data and confidential information.
• At least two years of administrative experience in the area of cash handling, budgets, finance, or related areas.
• Working knowledge of Microsoft Office programs (Word and Excel).
• General computer knowledge and the ability to quickly learn new applications.
• Ability to successfully handle a variety of tasks, prioritize, and complete an often heavy workload.
• Effective written and oral communication skills.
• Basic knowledge of accounting concepts.
• Ability to meet deadlines and work independently.
• Must be able to demonstrate initiative and attention to detail.
• Strong analytical skills are a plus.

Additional Information

• Additional training provided.

Job Types: Part-time, Temporary

Pay: From $18.00 per hour

Schedule:

• Monday to Friday

Application Question(s):

• At least two years of administrative experience in the area of cash handling, budgets, finance, or related areas.
• Working knowledge of Microsoft Office programs (Word and Excel).
• Basic knowledge of accounting concepts.
• • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.

Work Location: In person

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