Position Summary

Essential Duties and Responsibilities

• Respond to telephone calls and in person visitors requesting information or services, provide information, take messages, and assist visitors in finding the person or location they are seeking.
• Provide general secretarial and clerical assistance, including typing correspondence, course materials, tests, and other material as requested.
• Organize and maintain office files and maintain inventory of office supplies.
• In order to perform these essential functions, the Secretary must be present at work. Therefore, attendance is an essential function.

Qualifications

• Minimum of one year of postsecondary education with 15 semester hours in related field.
• One year of related experience.
• Must have knowledge of College policies, procedures, and programs.
• Must be skilled in office management, including scheduling and multi-tasking, and must be able to work well with others.
• Must be proficient in the use of computer applications such as Microsoft Word and Excel.
• Must be able to communicate effectively both verbally and in writing, have reading skills to comprehend and edit documents, and the math skills required to assist with payroll and formulate reports.

Application Procedures/Additional Information

Appropriate placement on State Salary Schedule E4 ($26,651-$41,806) of the Alabama Community College System Salary Schedule.

APPLICATION PROCEDURE: A complete application packet must be received no later than 1 p. m., Friday, May 26, 2023. A complete application packet consists of the following:

• 
  Completed Wallace State Community College employment application with three work references
• Résumé
• Cover letter describing specifically how your experience and qualifications meet the qualifications outlined for the position
• Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature.
• Separate transcripts from each college attended (photocopies will suffice until employed)

Applicants must meet eligibility requirements to work in the U.S. at time of appointment. All application materials must be submitted as a complete packet and will become the property of the College.

Applicants who fail to submit all required information will be disqualified. Only application packets received during the period of this announcement will be considered.

APPLICATIONS MAY BE FILED ONLINE AT: WWW.WALLACESTATE.EDU/EMPLOYMENT

Please Note:

ALL APPLICATION MATERIAL MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these documents during the process.

Human Resources
Monday - Thursday 7:30 am - 4:30 pm
Friday 7:30 am - 2:00 pm
256-352-8029

When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $24.40 (additional charges may apply) for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check...

APPLICATION DEADLINE: The deadline for receipt of all application material is May 26, 2023 .