Job description
Position Details
Position Information
Recruitment/Posting Title
Program Administrator
Job Category
Staff & Executive - Administrative & Support - Management
Department
RWJ-Medicine-Chairman's Office-Meb
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, the State University of New Jersey is seeking a Program Administrator in the Medicine-Chairman’s Office within the Robert Wood Johnson Medical School.
The Program Administrator provides general administrative and management support to the Chair’s office in the Department of Medicine. Serves as liaison with various units and administrative offices throughout the University for Faculty and Staff Affairs and Human Resources matters.
Among the key duties of this position are the following:
The Program Administrator provides general administrative and management support to the Chair’s office in the Department of Medicine. Serves as liaison with various units and administrative offices throughout the University for Faculty and Staff Affairs and Human Resources matters.
Among the key duties of this position are the following:
- Supports the coordination of administrative and analytical services for the Office of Faculty Affairs.
- Supports the processing of faculty personnel actions for the RWJMS/Department of Medicine to ensure timely completion of forms for Human Resources, Payroll, etc.
- Manages the processing of all staff personnel actions for the RWJMS/Department of Medicine to ensure timely completion of forms for Human Resources, Payroll, etc.
- Serves as a liaison between the Department and other administrative units such as Academic Affairs, Human Resources, Payroll, Purchasing, Accounts Payable and RWJUH Office of Medical Administration.
- Ensures compliance with all procedures and coordinates timely completion of all aspects of the hiring process including but not limited to any faculty and staff actions e.g. new hires, voluntary faculty, changes in FTE, changes in title, administrative appointments, promotions, processing of Employment Eligibility Verification (I-9), etc.
- Faculty Evaluations: follow up with division chief’s and other administrators, to ensure all faculty and staff evaluations are completed within the time frames set by the school.
- Establishes and maintains official personnel files for faculty.
- Enters and maintains new hire information into the Faculty Information System (FIS) as well as other database systems.
- Oversees implementation of administrative decisions and the maintenance of official records of program and related committee activities.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Exempt
Grade
28S
Position Salary
Annual Minimum Salary
82991.000
Annual Mid Range Salary
104984.000
Annual Maximum Salary
126977.000
Standard Hours
37.50
Union Description
Non-Union
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree in Business Administration or a related discipline, plus four (4) years of progressively more responsible professional experience inclusive of day-to-day operational, and program management responsibilities in a business office, government agency or university setting.
- Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- It is imperative that this individual possess confidentiality, accuracy and efficiency.
- Desired candidate must be adept at communicating with colleagues, display excellent written, oral, and computer skills, including facile use of MS Word, Excel, PowerPoint, and an ability to use internet-based surveys and tools.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
- PHYSICAL DEMANDS: Standing, sitting, walking, talking, hearing. No special vision requirements. Lifting up to 25 lbs.
- WORK ENVIRONMENT: Office environment with moderate noise.
Special Conditions
Posting Details
Posting Number
23ST1221
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
randomorbitinc.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, randomorbitinc.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, randomorbitinc.com is the ideal place to find your next job.