Job description
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Type of Position:
Instructional Development
Job Type:
Work Shift:
Sponsorship Available:
Institution Name:
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
The safety of our team members at the University of Arkansas for Medical Sciences is our top priority. For this reason, successful applicants for this position must be fully vaccinated against Covid-19 or have an approved medical or religious exemption on file with our Student & Employee Health Services dept. UAMS will adhere to all federal, state and local regulations and will obtain necessary proof of vaccination prior to employment to ensure compliance.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
UAMS is an
Affirmative Action and Equal Opportunity Employer
of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).
At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more:
For general application assistance or if you have questions about a job posting, please contact Human Resources at
askrecruitment@uams.edu
.
Department:
Department's Website:
Summary of Job Duties:
Qualifications:
KEY RESPONSIBILITIES
- Administrative duties. Directly support the grant and oversee the day-to-day operations as it relates to travel; purchasing of supplies; payments to partners; assisting with budget management; and assuring compliance with UAMS policies and procedures as relevant to this position. Assures timely and high quality implementation of processes, standard operating procedures, and compliance with UAMS policies. Work efficiently and effectively in Workday and other UAMS systems.
- Coordination, Collaboration, and Communications. Plan, coordinate and oversee logistics for regular research team meetings including setting up Zoom and other meetings; managing Zoom meetings and providing technical support; developing doodle polls for meetings and setting up meetings with stakeholders; maintain accurate and update list of partners for project and distribute information to the lists as needed; coordinate and proactively follow-up on action items; work collaboratively within a team to accomplish work tasks; work in collaboration with other faculty, staff, and partners to assure timely scheduling, coordination, and management of meetings, activities, and center products. Serve as a back-up to other department administrators and work collaboratively to assure departmental tasks are completed with accuracy, efficiently and in a timely manner. Maintain a friendly and approachable demeanor, confidentiality, respond in a timely manner to all correspondence, and maintain open communications to assure the flow of appropriate information to relevant constituents. Update and maintain websites.
- Data management. Maintain appropriate paper and electronic records of documents including project box files; file information in organized way in UAMS box and other database; enter data into various computer-based programs (e.g. Excel, RedCap), help to manage survey data; and work with investigators to prepare data for analysis. Help assure timely implementation of strategic plans and work plans.
- Other duties as assigned.
MINIMUM QUALIFICATIONS
Education: High school diploma/GED and 6 years of administrative or program coordination experience OR Bachelor's Degree and 2 years of administrative or program coordination experience.
Special knowledge, abilities and skills:
- Experience in Microsoft Word, PowerPoint, Excel.
- Attention to detail and ability to follow instructions.
- Excellent written and oral communication skills and ability to communicate with a wide variety of stakeholders; ability to work in a team and independently; highly motivated; creative; critical thinking; resourceful; responsible; collaborative; and problem-solving skills.
- Ability to learn new technology.
- Experience in working on teams and independently.
- Self-starter and highly motivated.
- Ability to work with diverse populations.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact
askrecruitment@uams.edu
for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site
UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Frequent Physical Activity:
Occasional Physical Activity:
Benefits Eligible:
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