Secretary, Elementary (Bilingual Required) 11408-2023
Full Time
Vancouver, WA 98661
$28.40 - $34.00 an hour
Posted
Job description
Job Description
Secretary, Elementary - Spanish Bilingual Required
8 hours per day, 10 months per year
This position is for the 23/24 school year
All applicants must take and pass the district written and oral assessment.
Successful applicants will receive an additional .77 cents per hour, which is included in the stated pay rate.
Fair Labor Standards Act Status: Non-Exempt
We appreciate your interest in employment with Vancouver Public Schools (VPS). All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.
Résumés should include education, relevant experience (including current position), and skills which highlight the qualifications of the position to which a person is applying.
All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their degree, education or credits, experience, training, etc., as it relates to qualifications described on job postings.
Failure to submit a full application package will result in disqualification.
Internal applicants must have current transcripts or documentation to confirm education on file or included with the application.
External applicants must include transcripts or documentation to confirm education with application.
Qualifications
:
Possess a high school degree or comparable equivalent
Minimum of two (2) years of secretarial-related experience which demonstrates ability to work independently, with a minimum of supervision, and function in a dynamic, fast-paced, continually changing environment with frequent interruptions,
OR
Documentation verifying an Associate's degree or credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the two (2) years of job-related experience. Ninety (90) quarter or sixty (60) semester credits are equivalent to two full years of job-related experience.
Recency (prior 10 years) and substance of work experience will be considered in determining applicant qualifications
Experience which demonstrates excellent customer service abilities, interpersonal skills, team player attitude and the ability to manage situations
Experience which demonstrates a high level of attention to, and management of, detailed information
Experience which demonstrates strong organizational skills and the ability to meet deadlines
Experience which demonstrates excellent problem solving, analytical, and conflict management skills and demonstrated ability to think quickly
Experience which demonstrates excellent written communication skills and which demonstrates the ability to compose and proof correspondence
Experience which demonstrates working with numbers and demonstrates knowledge of fiscal and bookkeeping procedures and processes
Experience in working with statistical or accounting reports, creating and editing worksheets
Experience using Microsoft Office/Suite (including Word and Excel)
Experience using Microsoft Office/Suite (including Access and PowerPoint) preferred
Willingness to learn new technology
Working knowledge and demonstrated experience with GroupWise, Absence Management, Pagemaker or similar desktop publishing programs, and Student Information System through Skyward is preferred
Knowledge, Skills and Abilities:
Ability to interpret written/oral directives and to apply district rules, regulations, procedures, and policies
Ability to understand, recognize, and protect highly confidential information
Ability to advance and adapt with technological changes and work with program applications
Ability to operate office machines and equipment
Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds
Other Requirements:
Ability to lift and move moderately sized objects up to 50 pounds
Regular attendance to carry out the duties and responsibilities of the position to achieve program requirements
Essential Functions:
Office Management:
Treats co-workers, supervisors, students, parents and others with dignity and respect at all times
Serves as a positive role model for students, and practices the behaviors that are expected of our students
Works in a flexible and cooperative manner
Answer telephone and walk-in inquiries from students, staff and the public, forward messages and direct visitors
Maintain appointment calendars, arrange for certificated and classified substitute employees, direct the work of employees, students or volunteers, and monitor students that are being disciplined, sort and distribute mail and messages
Gather and compile information/data for the development or completion of reports, special projects and decision-making processes
May compose materials, to include reports, correspondence, announcements, notices, checks, certificates, contracts, and other material from verbal direction or from written draft, proof material for accuracy of format, grammar, typing and in compliance with procedural instructions
Maintain the building's webpage
Will assist the building technology support specialist to maintain and update building webpage
Create building newsletter and update student handbook
Serves as the building’s Records Coordinator in ensuring compliance with the district’s records retention procedures and guidelines
Operate and maintain office machines and equipment and arranges for storage of building equipment
Arrange bell schedule and issue building keys
Maintain clean and orderly work area
Payroll and Fiscal:
Ensure accuracy and timely reporting of hours, rates, and budget numbers, to include the Staff Allocation Program (SAP), for payroll and building purposes
Prepare building payroll and absence reports; process forms for building staff including leave of absence requests
Process prior approval and travel request forms for building staff
Provide oversight and management of the buildings’ procurement cards and grants
Receive and record money received through the school office
Create and accurately maintain records of building fiscal accounts
Record keeping and Reporting:
Provide an accurate monthly class count and oversee the reporting of overload numbers
Assist the enrollment clerk with calculating, running and submitting monthly P223/Enrollment report
Create and accurately maintain records for attendance, registration, withdrawal, enrollment
Accurately maintain records for Alternative Learning Requirements
Complete monthly Alternative Learning Requirements reports
Oversee Running Start monthly documentation
Oversee the reporting requirements of magnet programs
Utilize the Student Information System (SIS) to run class lists, reports, schedules input grade changes, waivers, discipline records, and check and enter credit requirements on student transcripts
Create and accurately maintain inventory records for inventory, staff and employee rosters
Oversee the reporting requirements of magnet programs
Event Planning and Coordination:
Oversee the planning of field trips and ensure compliance with district guidelines
Assist with coordination of other activities or events that involve students, staff, other schools and the administration offices, purchase supplies/material, and coordinate volunteer help
Health and Safety
:
Reviews the medication requirement and provides emergency health care as required for student received in the health room; maintain record of injury and treatment
Under authorization of the school nurse may dispense prescribed medications
Provide emergency health care for students contacting nurse and/or parent for serious or contagious health problems
Ensure safety of students by following district policies and procedures for release of students, contacting parents, etc, including checking identification of individuals requesting to pick up students from school
Process Child Protective Services (CPS) reports
Other:
Performs other tasks and assumes other responsibilities as assigned by administrator in alignment with their job classification
Benefits/Compensation:
Salary range:
New employees will start at the minimum hourly rate in the salary range. However, employees who have verified prior years of service in a similar occupational status from other Washington School Districts or Education School Districts, may receive experience credit towards salary placement. Salary schedules can be accessed
here
.
Benefits:
Employees who are anticipated to work at least 630 hours may be eligible for health, dental, vision, flexible spending accounts, life, and disability insurance benefits. Detailed information, including further eligibility criteria, can be found
here
.
Retirement:
Employees may be eligible for retirement benefits through the Washington State Department of Retirement Systems (DRS). Eligibility is based on FTE. Detailed information can be found
here
.
Time Off:
Vancouver Public Schools offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, and bereavement leave. Additional negotiated leave options can be found in the associated Comprehensive Professional Agreement (CPA) for this position
VAESP CPA
.
Primary Location
Ruth Bader Ginsburg
Salary Range
$28.40 - $34.00 / Hourly Rate
Shift Type
Day Shift
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