SENIOR BUSINESS SUPPORT SPECIALIST #00079700
Job description
Hiring Department
Kummer Student Programs manages the undergraduate Vanguard Scholars and graduate Innovation & Entrepreneurship (I&E) Doctoral Fellows co-curricular programs that offer professional development experiences in the areas of entrepreneurship, social responsibility, research, design and build, and leadership to create a lasting local, regional, and national impact. This position:
- Provides administrative support in the management of the Kummer student programs, possesses a broad understanding of the programs and assists in identifying solutions.
- Serves as the first point of contact for students, academic departments, campus administration/partners, parents, and S&T alumni; answers the main phone line, greets staff and guests, monitors the general resource email account, and creates general correspondence.
- Directs inquiries accordingly and to the appropriate campus partners, prioritizes inquiries that require immediate attention, and collaborates with staff in providing relative information.
- Impacts the quality of the program through planning, organization and coordination of program meetings, events and activities including maintaining calendars, location reservations, catering requests, materials, and necessary technology.
- Prepares presentation materials, as well as composes and edits a variety of textual correspondences.
- Performs fiscal-related tasks including preparing expense reports and reconciling accounts, coordinating gift card program requests; maintains inventory of and orders office and program supplies.
- Coordinates I&E Doctoral Fellows semester awards and processes professional development fund requests.
- Monitors student’s financial support and academic and programmatic progress.
- Provides position management support including managing job postings and hiring processes, coordinating interviews, and assisting with onboarding new staff and exit procedures for departures.
- Uses discretion, as applicable, to modify work practices and processes to achieve results or improve efficiency.
- Maintains the professional appearance of the office, coordinates maintenance and IT requests.
- Exercises a high level of discretion and confidentiality with student records and organizational matters.
- As with all positions, involvement with other duties and responsibilities may be expected.
Minimum Qualifications
Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
- Strong analytic and time management skills, as well as excellent organizational and interpersonal skills
- Ability to manage multiple projects simultaneously while exhibiting strong attention to detail
- Proficiency in Microsoft Office Suite and the ability to quickly learn new computer programs specific to departmental needs
- This position will work with both internal and external constituents, therefore strong professional, interpersonal communications skills (oral, written, in-person) and the ability to explain detailed, sensitive, confidential and/or complicated information to and within the team and/or necessary parties
Comments
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.
The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.
Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.
Know Your Rights
To read more about Equal Employment Opportunity (EEO) please use the following links:
- Know Your Rights English Version
- Know Your Rights Spanish Version
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