Job description

NEWPORT BEACH SURGERY CENTER POSITION DESCRIPTION

POSITION TITLE: AP Clerk

FACILITY/DEPARTMENT: Administration DIVISION: Surgery

* Job descriptions may be revised in writing to add or delete duties at any time at the discretion of management.

Position Purpose:

The AP clerk ensures efficient and timely processing of Accounts Payable invoices.

WORKING RELATIONSHIPS:

Position reports to: Administrator

Position Supervises: None

Interpersonal Relationships: As a representative of Newport Beach Surgery Center, all comments, attitudes, actions, and behaviors have a direct affect on the facility’s image and perceptions of quality service. Interaction with patients, families, physicians, referral sources, affiliating schools, visitors, volunteers, co-workers, supervisors, vendors, etc. must be in a manner that is friendly, supportive, courteous, respectful, cooperative, and professional. This behavior should promote an atmosphere of teamwork, which is congruent with facility standards and guidelines to promote positive relations.

POSITION REQUIREMENTS:

Licenses or Certifications: Successful completion of Basic Cardiac Life support.

Total Education, Vocational Training and Experience: High school graduation or equivalent. Previous experience in a health care facility business office is desired. Computer and office equipment skills required.

SKILLS AND ABILITIES:

1. Ability to work within the team and independently.

2. Ability to handle confidential information.

3. Ability to handle multiple tasks.

4. Ability to lift objects up to 15 pounds.

5. Ability to enter data into computer, file large amounts of paper, and use office equipment.

6. Ability to use discretion in dealing with the public.

7. Knowledge of basic accounting principles.

ESSENTIAL AND SECONDARY POSITION RESPONSIBILITIES

I. Goals and Objectives:

As outlined in the competency and evaluation tools.

II. Job Knowledge

Primary Position Responsibilities:

1. Responsible for processing accounts payable a. Receives and processes invoices ensuring payments approvals b. Verify and reconcile invoices c. Research incorrect invoice amounts with vendors, managers

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d. Generates refunds to anesthesiologists, patients, and payors e. Code invoices to the appropriate GL account, enter in the A/P system after receiving authorization from the Administrator or administrator. f. Give copies of prepaid and capital expenditures to the Administrator. g. Assist billing clerk with implantables and extraordinary supply invoices to ensure maximum reimbursement. h. Reconcile company credit card statements. Code and attach all appropriate receipts and documentation to equal total expenses. Give to Center administrator at month end. i. Update daily deposit spreadsheet. Provide available balances to Center administrator.

2. Prepare bank deposits a. Receive and sort payor checks in preparation for AR clerk entry b. Run tapes for check and balance system. c. Reconcile the Day Sheet. d. Prepare bank deposits. e. Keep a log of the receipts and Day Sheets.

3. Month end/Year End process

a. Enter all invoices into the A/P system, making an accrual list for the Administrator (Year- end). b. Balance refund issued between A/R and A/P systems. c. Print bank statements at month-end and give to administrator. d. Reconcile daily deposit folders and enter into Quickbooks prior to month for end closing. e. Maintain vendor files in the A/P system with 1099 requirements. Issue 1099’s to required vendors meeting state requirements.

4. Assists in other Surgery Center business office functions. a. Mail operative reports to physicians. b. Order office supplies as required, getting an approval from the Administrator prior to ordering. c.

5. Demonstrates appropriate knowledge and competence of designated skills identified for position.

B. Team Effort / Collaboration

1. Utilizes time effectively.

2. Completes all documentation to ensure the availability of accurate and up to date information in

accordance with established standards.

3. Adheres to established surgery center safety requirements and procedures to ensure a safe working

environment.

a. Demonstrates competent usage of proper body mechanics in all activities. b. Identifies potentially unsafe situations and notifies manager. c. Completes all employee/patient incident documentation in a thorough and timely manner, as required by surgery center policy. d. Practices infection control and standard precautions as instructed or trained. e. Demonstrates complete understanding of established emergency procedures for department and surgery center.

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3. Performs all other duties as assigned by supervisor.

4. Works to achieve the goals of the Center.

IV. Pristine Factor

1. Attends and participates in all applicable surgery center training and development workshops

scheduled by the facility/Region.

2. Maintains dress and appearance according to standards as observed by management.

3. Maintains work area and equipment in a pristine manner.

4. Strives to be professional, courteous, helpful and cooperative.

V. Compliance

1. Adheres to Standards of Business Conduct.

2. Demonstrates the safe operation of equipment and machinery and follows procedures for reporting and correcting an unsafe situation.

3. Attends 100% of required safety training, or reviews make-up materials within 30 days.

E. Service Satisfaction

1. Works effectively with all facility department personnel to maintain maximum levels of service

according to goals and objectives.

2. Interacts with all patients, physicians, visitors and fellow employees in a mature, responsible manner

to ensure a positive and professional hospital environment.

a. Displays a caring and responsive attitude and conducts all activities respecting

patient, family and employee rights and expectations. b. Maintains confidentiality of all facility and patient information as required by facility policy. c. Fosters a positive and professional surgery center environment by interacting with all persons in a considerate, helpful and courteous manner and by participating as a team member. d. Diffuses/resolves conflict by appropriately communicating with those involved. e. Accepts constructive criticism and gives suggestions in a professional manner.

VI. Skill Review

1. Completes appropriate financial management responsibilities.

a. Provides input regarding equipment needs/supply needs. b. Demonstrates sound cost containment techniques.

G. Attendance

1. Follows established surgery center policies and procedures about attendance. a. Maintains attendance according to guidelines and policy established by facility.

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b. Provides notification for unscheduled absences or tardiness in accordance with established departmental procedures as noted by supervisor. c. Requests scheduled time off according to procedure as noted by supervisor.

Machines/Equipment Used: Computers, telephone, copiers, faxes, headsets, postage meter, dictation machines.

Environmental Conditions: Indoors in climate-controlled environment.

Physical Requirements: Good vision. Ability to move/lift boxes or equipment up to 15 lbs. Ability to stand, walk, stoop, kneel, crouch and/or crawl. Ability to reach, grasp, use fine finger movements. Ability to speak and hear.

Degree of Supervision for this Position: Minimal. Works at the direction of Administrator

APPROVALS:

Administrator: ____________________________Date: ______________

Employee: _______________________________________ Date: ______________

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Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Newport Beach, CA 92663: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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