Introduction

Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Surgical Services Administrative Assistant opening with HCA Florida Twin Cities Hospital today and find out what it truly means to be a part of the HCA Healthcare team.

Benefits

HCA Florida Twin Cities Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

We are seeking a(an) Surgical Services Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!

Job Summary and Qualifications

The Administrative Assistant schedules all cases for Surgery, Anesthesia, Endoscopy and Pain Management; maintains surgery schedule. Responsible for verification and necessary follow up between physician and anesthesia. Responsible for Kronos maintenance and payroll processing for all surgical services staff. Responsible for batch charging and entries for all patients on a daily basis. Provides clerical support for surgical services to include policy and procedure maintenance, scheduling questions and schedule conflict resolution, department meeting minutes, forms development and provides back-up for OR Analyst position. All job functions as required are performed in accordance with philosophy, goals and objectives of Twin Cities Hospital.

ESSENTIAL FUNCTIONS:

1. Completes, executes and perform secretarial tasks, such as, Order Entry, Scheduling procedures for OR, Anesthesia and Endoscopy, entering patient charges, prepares surgery schedule for distribution.
2. Compiles departmental statistical reports as needed.
3. Communicates, interacts and participates in teamwork on the unit.
4. Promotes and displays a positive customer oriented demeanor to patients, visitors, staff and physicians.
5. Demonstrates an understanding and is proficient in use of a computer and office equipment.
6. Maintains the unit in optimal operating condition by ordering office supplies, cleaning, cleaning general workstations and stocking of office supplies.
7. Maintains updates and compiles policies and procedures manuals, department center and regulatory agencies.
8. Maintains employee time keeping records via KRONOS.
9. Cross trains and provides back up for OR Analyst position.
10. Regular, punctual and dependable attendance.
11. Other duties as assigned.

EDUCATION REQUIRED AND/OR PREFERRED:

• None

LICENSURE/CERTIFICATION:

• BLS required within 30 days of hire

EXPERIENCE REQUIRED OR PREFERRED:

• Minimum of 3 years of experience as Administration Assistant preferred.
• Healthcare setting experience preferred

SKILLS, KNOWLEDGE, AND ABILITIES:

• Proficiency in English grammar
• Strong organizational skills
• Ability to work independently
• Professional public appearance
• Strong physician relation skills
• Ability to maintain confidence
• Reliable, flexible and cooperative
• Ability to effectively communicate and resolve problems in a timely manner
• Computer literacy required with word processing/spreadsheets/internet

• Knowledge of KRONOS preferred.

This role requires you to be fully vaccinated for COVID-19 based on local, state and /or federal law or regulations (unless a medical or religious exemption is approved).

HCA Florida Twin Cities Hospital is a 65-bed hospital. Our medical staff includes more than 150 physicians. We are located at Highway 85 North and College Boulevard in Niceville. We offer all private rooms and the first local Certified Orthopedic Joint Replacement Program and Certified Spine Surgery Program. Our hospital has a state-of-the-art surgery center. Our services include emergency services, a critical care unit, and a Certified Diabetes Education Program. We offer a variety of inpatient and outpatient diagnostic imaging and laboratory services. We have the only local hospital-based Wellness Center. Our Wellness Center offers a variety of health-related seminars throughout the year. We are committed to patient-centered care.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Across HCA Healthcare’s more than 2,000 sites of care, our nurses and colleagues have a positive impact on patients, communities and healthcare.
Together, we uplift and elevate our purpose to give people a healthier tomorrow."- Jane Englebright, PhD, RN CENP, FAAN
Senior Vice President and Chief Nursing Executive

If you find this opportunity compelling, we encourage you to apply for our Surgical Services Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.