This position provides administrative and operational support to the department and Department Chairperson.

• Assists in the process of scheduling courses and full-time/part-time faculty
• Enters teaching assignments in the appropriate system
• Coordinates and manages departmental personnel paperwork
• Assists with interviewing, hiring, and managing adjunct faculty
• Serves as a communication liaison between the department and Human Resources
• Assists in the evaluation of academic instruction credentials
• Assists with employee orientations and training
• Works with personnel in the department to identify equipment and facility needs
• Assists faculty with the books/materials ordering and distribution
• Ensures the availability of program information
• Assists the department with academic student services
• Assists the chairperson with planning recruitment and retention activities
• Updates and maintains the departmental database
• Monitors budget needs, expenses, and balances
• Performs other duties as assigned

• Bachelor’s Degree with major courses in subjects related to assigned responsibilities and two (2) years of related experience and/or training; or Associate’s Degree or business school degree/certificate and five (5) years of progressive office experience as a secretary; or any equivalent combination of experience and education
• All degrees must be from a regionally accredited institution
• Knowledge of spreadsheets and Microsoft Office software applications
• Possess proficient administrative skills
• Ability to follow and issue oral and written instructions
• Ability to read and comprehend simple instructions, shore correspondence, and memos
• Ability to write simple correspondence
• Ability to resolve or refer problems to appropriate areas
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, they may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy.

The final candidate is to successfully complete a background screening and reference check process.