Hybrid - Records Management Officer (20059230)

About Us:

The Mission of the Ohio Department of Commerce is promoting prosperity by protecting what matters most.

The Division of Financial Institutions ensures Ohioans’ money is safe by regulating financial institutions and service providers. This includes examining, supervising and regulating Ohio chartered banks and credit unions, and licensing and regulating non-depository mortgage brokers, mortgage loan originators, and other consumer lenders. The Division’s Office of Consumer Affairs provides assistance to consumers to help resolve complaints against these institutions and works to provide education to Ohioans regarding financial literacy and other consumer protection topics.

What we do:

As the state’s chief regulator, the Department of Commerce impacts Ohioans every day. We are motivated by our mission to promote prosperity for businesses and licensees by protecting what matters most to the residents of our state. We ensure compliance through proactive outreach, education, and customer-focused service.

Commerce is comprised of seven operating divisions and two standalone programs that span a variety of industries including real estate, liquor, banking, securities, firefighting, construction and skilled trades, and medical marijuana. Through exceptional compliance practices and oversight, Commerce has a direct role in protecting Ohioans.

Our Guiding Principles

In striving for excellence in service, we will:

• Listen first
• Act with a sense of urgency
• Honor diversity
• Foster inclusiveness
• Value collaboration
• Inspire innovation
• Be transparent
• Be accountable
• Celebrate success

What You'll Do:

• Processes and files individual files/records using the “Intellivue” document management system.
• Manages and maintains records for the three sections in the Division of Financial Institutions using the Jeeter File Storage system.
• Duplicates records in response to inquiries and requests (public records)
• Works with DFI legal staff regarding policies and procedures related to records management and document retention schedules.
• Performs related administrative and clerical duties

Monday - Friday 8am - 5pm

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.

• Or equivalent of Minimum Class Qualifications for Employment noted above.

Knowledge of records management; computer entry*; electronic records storage systems*; laws, rules & procedures for retention, destruction & distribution of records*; supervisory principles/techniques*; employee training & development*; public relations; fractions, decimals & percentages.

Ability to apply principles to solve practical, everyday problems; gather, collate & classify information about data, people or things; write routine business letters reflecting standard procedures; prepare meaningful, concise & accurate reports; handle sensitive inquiries from & contacts with officials & general public.

(*)Developed after employment.

STATUS OF POSTED POSITIONS: Applicants can view the status of this position by logging into their user profile on the Ohio Hiring Management System [OHMS] Home page at the following link careers.ohio.gov, and selecting "My Profile".

VERIFIABLE INFORMATION

All information pertaining to education, training and/or experience must be verifiable on your State of Ohio Civil Service Employment Application and/or attached resume, transcript or licensure(s) for the information to be considered.

The State of Ohio is diverse, inclusive, and Equal Opportunity Employer. Under the Americans with Disability Act as Amended (ADAAA), if reasonable accommodation is required, please contact Dwanna Bagner at 614/728-4292.

The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.