School Secretary
Job description
Position #19523: Middle School Secretary/Bilingual Required/Split Position
Posting Dates: 5/15/2023 - 5/19/2023 (Or Until Filled)
Location: Split position between the following two middle schools: Horse Heaven Hills and Chinook Middle Schools
Hours: 8 hours per day, 201 Days per Year – Schedule between schools to be determined
JOB DESCRIPTION
The secretary in this position will be responsible for providing secretarial/clerical support for the Middle School, which includes assisting students, staff and visitors, caring for students in the health room using basic first aid procedures administering students’ medicine and performing other duties as assigned.
For Horse Heaven Hills Middle School, the secretary will be assisting the school with tracking student attendance, communicating with parents through letters and phone when students are excessively absent, working with the Community Re-Enagement Board to connect families with resources through the BECCA process, and working collaboratively with staff to provide students with appropriate supports at school.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All applications must be submitted to the Kennewick School District online at www.choosekennewick.com.
CONDITIONS OF EMPLOYMENT
- High school diploma or equivalent education/experience.
- Must present transcripts of highest level of education within thirty (30) days of hire.
- Spanish bilingual skills required – must pass the oral and written proficiency exams through the KSD bilingual department.
- Must be able to perform the essential functions of the position with or without reasonable accommodation.
- Must be able to meet the Physical Demands of the position.
- Must pass a basic skills test.
- Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
- Must pass a background check, which includes employee paid fingerprinting.
QUALIFICATIONS REQUIRED
- Bilingual (English/Spanish) skills.
- Recommendations that confirm dependability, flexibility, loyalty and self-starting capabilities.
- Must uphold board policies and follow administrative procedures.
- Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
- Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
- Evidence of ability to assess and correct issues involving safety.
- Evidence of ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
- Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement.
- Must demonstrate sufficient command of the English language to communicate verbally and in writing with students, parents, district staff members and other concerned people regarding all aspects of their job related activities.
- Must be able to use basic computer programs to maintain records, enter timecard information and read and respond to email.
- Previous experience and/or training operating general office equipment such as: computer, copy machine, 10 key adding machine, and fax machine.
- Knowledge of computer programs such as Word, Excel, etc. Ability to function within various software programs.
- Strong verbal and written communication skills; working knowledge of correct grammar, spelling and English usage.
- Must possess current CPR/First Aid certification, or be willing to acquire if required.
- Must be willing to participate in district training as it becomes available for varied computer programs and other needs.
QUALIFICATIONS PREFERRED
- AA degree or equivalent or comparable work experience in a secretarial/clerical office setting.
- Successful school office secretarial experience.
- Experience working with school district procedures, such as student registration, orientation and assisting with student bussing needs.
- Ability to work with interruptions while balancing daily office responsibilities.
- Positive evaluations and recommendations that support character and work ethic.
- Excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter.
- Evidence of ability to maintain confidentiality.
JOB RESPONSIBILITIES
The person in this position will be expected to perform the following duties in an effective, cooperative, and positive manner:
- Welcome and orient visitors, substitutes and acquaint them with basic school procedures.
- Assist in supervision and control of students as needed, in order to promote a safe, orderly, positive learning environment
- Role model appropriate adult behavior.
- Assist and/or schedule substitutes and itinerant personnel.
- Maintain student and office records.
- Process mail.
- Receive and log telephone traffic in a positive and friendly manner.
- Arrange for care of student injuries and illnesses/health room duties.
- Maintain student records including timely responses to requests for records.
- Maintain computerized student attendance records and issue reports to staff.
- Maintain calendar of events, schedule appointments including parent conferences, etc.
- Supervise students in office area when necessary.
- Order and distribute supplies and materials as needed.
- Maintain computerized inventory.
- Perform all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
- Perform other job-related tasks as assigned by principal.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
- Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
- Lifting: The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical Hazards: While performing the duties of this job, the employee must be able to work outdoors in a wide variety of temperatures; from -10 degrees F to 100 degrees F +. The employee may be exposed to wet and/or humid conditions. The noise level in this work environment is moderate.
Kennewick School District's Non-Discrimination Policy
The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:
Civil Rights & Equity: Douglas Christensen - (509) 222-5010 (doug.christensen@ksd.org)
Section 504, Title IX: Brian Leavitt - (509) 222-5003 (brian.leavitt@ksd.org)
This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.
Applicants: Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District’s Associate Superintendent or Director of Human Resources.
For information on salary and benefits offered, please visit https://www.ksd.org/hr-landing/benefits-salary-schedules
Kennewick School District Contact Names and Telephone Numbers:
Doug Christensen, Associate Superintendent, Human Resources
(509)222-5010
Doug.Christensen@ksd.org
Certificated ADA
Toni Neidhold, Director of Human Resources
(509)222-6414
Toni.Neidhold@ksd.org
Classified ADA
Kennewick School District
1000 West 4th Avenue
Kennewick, WA 99336
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